Contract & Commercial Administrator – SAP/NEC

Swarco Traffic Holding AG; Glasgow; Hybrid; GBP 23,000 - 32,000; Full time

Benefits offered by this job

25 days' annual leave

Company benefits

Professional development

Supportive environment

Job summary

SWARCO UK in Glasgow seeks a Contract Support Administrator to provide essential commercial, financial and administrative support for Field Engineering Services and Operations. You will manage budgets, forecasts and SAP data, monitor costs and invoicing, and help maximise contract performance with the management team.

The role requires Excel proficiency, contract familiarity and strong organisation. A collaborative, proactive approach and the ability to work to tight deadlines are essential.

Qualifications

• GCSEs or equivalent, including English and Maths (Grade 5 or above).
• Good working knowledge of Microsoft Excel.
• Experience working with contracts, project administration or commercial information.
• An understanding of contractual terms and conditions.
• The ability to work independently and manage your own workload.
• Strong planning and organisational skills.
• The ability to prioritise tasks and work effectively to tight deadlines.
• Good communication skills and the confidence to communicate with people at all levels.
• A collaborative approach and the ability to work effectively as part of a team.
• Strong attention to detail and a proactive approach to problem solving.

Responsibilities

• Providing key commercial, financial and administrative support to Field Engineering Services and Operations teams.
• Create, maintain and update project budgets, forecasts and financial information within SAP.
• Monitor project costs, revenue, margins and variances, providing information to support commercial decisions.
• Review project ledgers and maximise contract recovery to meet agreed costs and margins.
• Support invoicing and payment processes, including SAP invoice generation and credit control.
• Identify opportunities to improve cash flow and financial recovery.
• Maintain accurate project, contract and regional records.
• Support procurement and the commercial management of suppliers, including enquiries, purchase orders, change control and supplier payment certification.
• Regularly review project performance with management and ensure SAP data remains up to date.
• Support management of Work in Progress (WIP) and ensure accurate financial information.
• Maintain an accurate regional contract register.
• Provide timely reports, data and commercial information to Managers as required.

Skills

Organised

Numbers & data

Attention to detail

Communication skills

Education

GCSEs including English & Maths (Grade 5+)

Tools

SAP

Microsoft Excel

Job description

SWARCO UK in Glasgow seeks a Contract Support Administrator to provide essential commercial, financial and administrative support for Field Engineering Services and Operations. You will manage budgets, forecasts and SAP data, monitor costs and invoicing, and help maximise contract performance with the management team.

The role requires Excel proficiency, contract familiarity and strong organisation. A collaborative, proactive approach and the ability to work to tight deadlines are essential.