Contract & Projects Admin — SAP & Excel Specialist

SWARCO ITS; Glasgow; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

25 days' annual leave plus bank Holl

Company benefits and discounts

Opportunities for professional develop

A supportive and collaborative working

The opportunity to work for a global技术

Job summary

SWARCO UK is seeking a Contract Support Administrator to join our Field Engineering Services team in Glasgow. You will support contract and project administration, helping to manage budgets, costs and invoices via SAP. This role offers a mix of detail work and collaboration across teams.

The ideal candidate is organised, numerate and keen to learn, with strong Excel skills, good communication and the ability to handle multiple tasks to tight deadlines. Previous SAP experience is advantageous.

Qualifications

• Good administration and organisational skills.
• Good working knowledge of Microsoft Excel.
• Confidence working with numbers and financial information.
• Strong attention to detail and accuracy.
• Good IT skills and the ability to learn new systems.
• The ability to manage your workload and meet deadlines.
• Good communication skills and the confidence to work with different teams.
• A willingness to learn about contracts, project finances and commercial processes.

Responsibilities

• Providing day-to-day administrative support to Field Engineering Services and Operations Managers
• Helping to maintain project budgets, forecasts and financial information within SAP
• Updating and checking project costs, revenue, margins and variances, highlighting any information that may need further review
• Supporting Managers with the monitoring of project costs and financial performance
• Assisting with invoicing and payment processes, including generating invoices through SAP
• Helping to keep project, contract and regional records accurate and up to date
• Supporting procurement activities, including supplier enquiries, purchase orders and changes to orders
• Assisting with supplier administration and payment certification
• Helping to ensure SAP information is accurate and updated regularly
• Supporting the team with the monitoring and administration of Work in Progress (WIP)
• Maintaining an accurate regional contract register
• Preparing reports, data and other information for Managers as required
• Working with colleagues across the business to resolve queries and ensure information is recorded correctly
• Looking for opportunities to improve administration processes and make information easier to manage and understand

Skills

Administration

Numeracy

Time management

Communication

Tools

SAP

MS Excel

Job description

SWARCO UK is seeking a Contract Support Administrator to join our Field Engineering Services team in Glasgow. You will support contract and project administration, helping to manage budgets, costs and invoices via SAP. This role offers a mix of detail work and collaboration across teams.

The ideal candidate is organised, numerate and keen to learn, with strong Excel skills, good communication and the ability to handle multiple tasks to tight deadlines. Previous SAP experience is advantageous.