Contract Support

CBRE Group, Inc.; Oxford; On-site; GBP 20,000 - 28,000; Full time

Job summary

CBRE Group, Inc. in Oxford is seeking a Contract Support to provide exceptional customer service and business support within the CBRE Global Workplace Solutions team.

You will respond to calls and emails, manage quotations and purchase orders, and coordinate with site teams to ensure on-time delivery under the contract. The role requires good communication, strong organisation, and the ability to work to tight SLAs.

Qualifications

• GCSE English and Maths at minimum level.
• A-Level or HNC would be beneficial.
• Experience in a customer-facing role in a medium-sized business.
• Excellent command of English, both written and spoken.
• Strong organisational and communication skills.
• Ability to work systematically and use own initiative.

Responsibilities

• Provide professional customer service, answer calls and emails promptly.
• Determine fault priority based on information from the client.
• Coordinate quotations and purchase orders with site teams and head office.
• Manage the supply chain and ensure attendance within SLAs.
• Raise and assign work orders to relevant resources and track progress.
• Ensure QHSE documentation is maintained and accessible.
• Maintain on-site PPM records, reactive tasks, and reporting.
• Keep staff records updated and communicate with internal/external teams.

Skills

Customer service

Communication skills

Organizational skills

Attention to detail

Multitasking

Initiative

Education

GCSE English and Maths

A-Level/HNC

Tools

Outlook

Word

Excel

Access

PowerPoint

Dynamics

Concept

Maximo

Job description

Job Title: Contract support

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Support to join our team on a contract in Oxford.

The main feature of this role will be to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business Unit. Understanding, anticipating and delivering to customer needs, achieving results within quality and time constraints.

RESPONSIBILITIES

• Providing support to the client and answer calls and emails in a professional and timely manner
• Determine the nature, priority of faults based on information provided by the client
• Liaise closely with site teams and head office, ensuring accurate processing of quotations and purchase orders
• Managing the supply chain and drive them to attend within required SLA’s
• Driving the engineering team to attend to all callouts within required SLA’sTo obtain a comprehensive understanding of the scope of the contract and ensure that all work is carried out in accordance to the contract scope and not outside of this
• Raise and assign work orders to relevant resources
• Actively identify and implement innovation across the contract to enhance performance and continue to meet client expectations
• Promote and maintain CBRE culture throughout teams
• Monitoring calls received from the customer through to call completion and updating records
• Allocation of internal engineers to call outs and maintenance visits, driving the engineering team to attend to all callouts within required SLA’s.
• Ensure QHSE documentation is maintained and readily available using company systems
• Manage system as a key user on site including PPM records, reactives and reporting
• Maintain people records such as new starters, leavers, general staff changes, contact details, etc
• Effective communication with all levels of internal teams and external customers
• Familiar with daily operations and the specific scope of the contract
• Undertake any other duties as requested by the Contract Manager, Lead Contract Support, or Finance & Contract Support Manager

PERSON SPECIFICATION

Education

Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification.

Education to A-Level/HNC standard would be beneficial

Training

Very proficient in the use of Outlook, Word, Excel, Access and PowerPoint. Excel skills to include basic functions, v-lookups, etc.

Experience of using Dynamics, Concept, Maximo.

Experience

• Experience of a similar customer facing role in a medium-sized business.
• Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities.
• Excellent command of the English language demonstrated through good verbal and written communication.
• Must be detail conscious, accurate and methodical in approach.
• Strong organizational and communication skills
• Able to work systematically and use own initiative.
• Able to work on more than one task at any given time.
• Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently.

Character

• Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good morale within the office.
• Reliable, able to complete work within required time frame and manage own deadline requirements.
• Calm manner able to work under pressure and against rapidly changing demands and priorities.
• Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required.

Facilities administrator / CS Admin / Facilities maintenance coordinator

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

Keep up to date with exciting career opportunities and the latest news.