Contract Support

CBRE Group, Inc.; Manchester; Hybrid; GBP 28,000 - 36,000; Full time

Job summary

CBRE Global Workplace Solutions in Manchester is recruiting a Finance Administrator to join our team. The role includes managing supplier invoices, raising POs, processing timesheets and weekly expenses, and creating monthly customer reports.

You will maintain QHSE documentation, manage the CAFM system on site, schedule engineers, handle client calls, and support contract reviews. Monday to Friday, 8am–5pm, site-based.

Qualifications

• Proven experience in a similar administrative role.
• Experience within the FM industry is advantageous.

Responsibilities

• Maintain QHSE documentation using CBRE systems (eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks).
• Manage CAFM system on site as key user including PPM records, reactives and reporting.
• Schedule engineers across client sites.
• Take calls from the client and send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend and participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer reports with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (billing) in line with deadlines at correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt reports weekly.
• Review all open orders & follow up.

Skills

Administrative experience

FM industry knowledge

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.

We are recruiting a Finance Administrator to join our growing team in Manchester!

The Role:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run and review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Details

• Monday - Friday
• 8am - 5pm
• Site based

Qualifications & Experience

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

For more information email [e-mail]

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.