Contract Document Controller — Remote/Hybrid, EDMS Specialist

PACE ADVISORY LTD; Eastbourne; Hybrid; GBP 12,915,000 - 16,605,000; Part time

Job summary

PACE ADVISORY LTD is seeking an experienced Document Controller to join the delivery team on a major infrastructure programme. You will manage the flow and integrity of project documentation, ensuring accessibility and compliance across EDMS platforms.

The role requires strong attention to detail, effective communication with stakeholders, and the ability to work to deadlines in a busy project environment. Hybrid work with 1–2 days on site in the Brighton area is expected.

Qualifications

• Proven experience as a Document Controller on major projects or large-scale programmes.
• Strong working knowledge of at least one recognised EDMS platform.
• Excellent attention to detail and a methodical, organised approach.
• Confident communicator capable of engaging with stakeholders at all levels.

Responsibilities

• Manage the day-to-day operation of the project EDMS (Asite, Aconex, ProjectWise, Viewpoint or SharePoint).
• Control receipt, distribution, tracking and filing of all project documentation including drawings and transmittals.
• Ensure documents are correctly numbered and version-controlled and stored per naming conventions.
• Process and issue transmittals; maintain accurate registers and logs.
• Perform quality checks to ensure documents meet required standards before issue.
• Liaise with internal teams, clients and subcontractors to manage workflows and resolve queries.
• Support audits by maintaining a clear audit trail.
• Produce regular reports on document status and overdue items.
• Provide guidance and training on document control procedures.

Skills

Document Control

EDMS platforms

Quality Assurance

Stakeholder communication

Deadline driven

Tools

Asite

Aconex

ProjectWise

Viewpoint

SharePoint

Job description

PACE ADVISORY LTD is seeking an experienced Document Controller to join the delivery team on a major infrastructure programme. You will manage the flow and integrity of project documentation, ensuring accessibility and compliance across EDMS platforms.

The role requires strong attention to detail, effective communication with stakeholders, and the ability to work to deadlines in a busy project environment. Hybrid work with 1–2 days on site in the Brighton area is expected.