Finance Administrator

CBRE Local UK; Birmingham; Hybrid; GBP 25,000 - 32,000; Full time

Job summary

CBRE Global Workplace Solutions in Birmingham is recruiting a Finance Administrator to join a growing team on a hybrid basis after training. You will support facilities management operations, handle invoicing and purchase orders, and maintain accurate financial records.

Working Monday to Friday, 8am to 5pm, this role emphasizes attention to detail, organised scheduling, and collaboration with engineers and contract managers to meet SLAs and reporting deadlines.

Qualifications

• Proven experience in a similar administrative role.
• Experience with invoices/raising POs.
• Experience in the FM industry is advantageous.

Responsibilities

• Ensure QHSE documentation is maintained and readily available using CBRE systems.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across client sites and take calls to relay jobs.
• Collate and process timesheets and expenses weekly.
• Attend Contract Review & finance meetings and create monthly customer reports.

Skills

Financial administration

Microsoft Excel

PO processing

Invoicing

CAFM systems

Communication skills

Tools

CAFM software

Job description

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management.

We are recruiting a Finance Administrator to join our growing team in Birmingham!

The Role:

• Ensure QHSE documentation is maintained and readily available using CBRE systems eLogbooks, Hazard Reports, training & competency records, PPE, toolbox talks.
• Manage CAFM system as key user on site including PPM records, reactives and reporting.
• Schedule engineers across our client sites.
• Take calls from the client & send jobs to engineers.
• Collate and process timesheets and expenses weekly.
• Attend & participate in weekly/monthly Contract Review & finance meetings.
• Create monthly customer report with contract manager.
• Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted SLAs.
• Create/raise Extra Works jobs.
• Create accurate Purchase Orders in a timely manner.
• Regularly review and process supplier invoices.
• Raise sales invoices (complete billing) in line with company deadlines at the correct margin.
• Run & review Profit & Loss reports monthly and influence P&L result.
• Run & review debt report weekly.
• Review all open orders & follow up.

Details

Monday - Friday

8am - 5pm

Hybrid once trained

Qualifications & Experience

• Proven experience in a similar administrative role
• Experience within the FM industry is advantageous
• Experience with invoices/raising POs

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age