Contract Administrator

Randstad Delivery; London; On-site; GBP 20,000 - 30,000; Part time

Job summary

A leading client in Facilities Management is seeking a part-time Contract Administrator at 30 Gresham Street, London. The role involves supporting engineering teams, managing quotes and orders, and ensuring compliance with health and safety standards. Ideal candidates should possess strong admin skills and experience in facilities management.

Qualifications

• Experience in an administrative role at senior level.
• Proactive and enthusiastic team player.
• Experience dealing with customers and suppliers.

Responsibilities

• Provide comprehensive admin support to the engineering and site teams.
• Raise and process quotes, jobs, and POs using SAP.
• Prepare and submit invoices; track POs and vendor invoices.

Skills

Microsoft Office

Attention to Detail

Database Management

Customer Focused

Problem Solving

Education

3 years experience in building services/facilities management

Tools

SAP

Concept

Job description

Job Title: Contract Administrator (Part-Time) Location: 30 Gresham Street, London Working Hours: 8:00am - 5:00pm (3 days per week) Part-Time Facilities Management

Are you an experienced and proactive Administrator with a strong background in Facilities Management? Our leading client is seeking a skilled Contract Administrator to support the on-site team at 30 Gresham Street, ensuring the smooth running of office systems, engineering coordination, and contract financial management.

This is a fantastic opportunity to join a supportive and collaborative team, working closely with both engineers and the client to maintain a first-class service environment.

Key Responsibilities:

• Provide comprehensive admin support to the engineering and site teams
  
  
• Raise and process quotes, jobs, and POs using SAP and Coupa
  
  
• Maintain clear, up-to-date filing systems and service documentation
  
  
• Schedule PPMs, meetings, and support helpdesk queries
  
  
• Liaise with contractors and ensure timely service delivery
  
  

• Prepare and submit invoices; track POs and vendor invoices
  
  
• Oversee month-end financial reconciliations and WIP debt
  
  
• Attend monthly finance meetings and report to the Portfolio Manager
  
  
• Manage credit control, budget reporting, and overhead cost allocations
  
  

• Maintain SHEQ documentation, training logs, and timesheet records
  
  
• Support the planning of resources, tools, and parts to meet contract KPIs
  
  
• Assist with PPM planners, permit systems, RAMS, and site documentation
  
  

Qualifications or Required Experience

• Working knowledge of Microsoft Office, including Word, Excel and Outlook and SAP
• Experience of using a facilities-based system, preferably SAP & Concept
• Min. 3 year's building services and/or facilities management experience
• Experience of working within an administrative role at senior level
• Possess a high degree of attention to detail
• Proactive and enthusiastic team player
• Awareness of Health and Safety
• Highly customer focused
• 'Can do' attitude
• Experience of working within a Team workforce
• Experience dealing with customers and suppliers

Must have standard DBS, if you are interested in this opportunity, please contact Fazeelath Unnisa (phone number removed).

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.