Contract Administrator

Randstad; City Of London, London; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading client in Facilities Management is seeking a part-time Contract Administrator to support on-site teams in London. The role involves comprehensive administrative support, financial management, and collaboration with engineers and contractors to ensure smooth operations. Ideal candidates will have a strong background in facilities management and effective communication skills.

Qualifications

• Experience in an administrative role at a senior level.
• Knowledge of Health and Safety.
• Experience with facilities-based systems.

Responsibilities

• Provide admin support for engineering and site teams.
• Manage financial reconciliations and track vendor invoices.
• Liaise with contractors for service delivery.

Skills

Attention to Detail

Proactive Team Player

Customer Focused

Education

3 years in Facilities Management or Building Services

Tools

Microsoft Office

SAP

Concept

Job description

Job Title: Contract Administrator (Part-Time)
Location: 30 Gresham Street, London
Working Hours: 8:00am - 5:00pm (3 days per week)
Part-Time | Facilities Management

Are you an experienced and proactive Administrator with a strong background in Facilities Management? Our leading client is seeking a skilled Contract Administrator to support the on-site team at 30 Gresham Street, ensuring the smooth running of office systems, engineering coordination, and contract financial management.

This is a fantastic opportunity to join a supportive and collaborative team, working closely with both engineers and the client to maintain a first-class service environment.

Key Responsibilities:

* Provide comprehensive admin support to the engineering and site teams

* Raise and process quotes, jobs, and POs using SAP and Coupa

* Maintain clear, up-to-date filing systems and service documentation

* Schedule PPMs, meetings, and support helpdesk queries

* Liaise with contractors and ensure timely service delivery

* Prepare and submit invoices; track POs and vendor invoices

* Oversee month-end financial reconciliations and WIP debt

* Attend monthly finance meetings and report to the Portfolio Manager

* Manage credit control, budget reporting, and overhead cost allocations

* Maintain SHEQ documentation, training logs, and timesheet records

* Support the planning of resources, tools, and parts to meet contract KPIs

* Assist with PPM planners, permit systems, RAMS, and site documentation

Qualifications or Required Experience

* Working knowledge of Microsoft Office, including Word, Excel and Outlook and SAP
* Experience of using a facilities-based system, preferably SAP & Concept
* Min. 3 year's building services and/or facilities management experience
* Experience of working within an administrative role at senior level
* Possess a high degree of attention to detail
* Proactive and enthusiastic team player
* Awareness of Health and Safety
* Highly customer focused
* 'Can do' attitude
* Experience of working within a Team workforce
* Experience dealing with customers and suppliers

Must have standard DBS, if you are interested in this opportunity, Fazeelath Unnisa # 521 #

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.