Contracts Administrator (7 Month Fixed Term Contract)

Lidl; London; Hybrid; GBP 29,000 - 38,000; Full time

Job summary

A leading company in the retail industry is looking for a motivated Administrator to join their Head Office Buying Operations team in London. In this hybrid role, you will manage contracts and liaise with suppliers and buyers, playing a crucial part in ensuring timely processes and data accuracy. If you are organized, communicative, and enjoy working in a dynamic environment, this role provides an excellent opportunity to develop your administrative skills while contributing to a large, diverse team.

Benefits

30 days holiday

10% in-store discount

Pension scheme

Additional benefits

Qualifications

• Experience managing multiple tasks and deadlines in a fast-paced environment.
• Strong communication skills and confidence in engaging with all levels.
• Positive attitude and willingness to learn.

Responsibilities

• Draft and manage contracts for a variety of products while adhering to deadlines.
• Communicate item and price changes promptly within the department.
• Support suppliers and stakeholders with relevant requests.

Skills

Organized

Multitasking

Communication

Problem-solving

Attention to detail

Education

Previous administrative experience in an office setting

Tools

Microsoft Office

Job description

Summary

£29,700 up to £37,400* per annum | 30 days' holiday | 10% in-store discount | Pension scheme

Everyone who works at Lidl brings something unique to the table - but we also have a whole lot in common. We're curious, collaborative, and ready to make a tangible impact on where we work.

Just like you.

We are seeking a confident and motivated Administrator to join our Head Office Buying Operations team. This role is ideal for a positive and enthusiastic team player who thrives in a dynamic, fast-paced environment and works well under pressure.

You will be part of our Contracts Administration team, liaising with Buyers and Suppliers to gather supplier & product data and confirm prices. Your role is crucial in moving an item from negotiations to store-ready status!

At Lidl, we offer a hybrid working model with three days in the office and two days working from home, supporting a healthy work/life balance.

What you'll do

• Draft contracts for Food Own Label, Branded, Fresh Produce, & Non-Food items for GB and other Lidl countries, adhering to deadlines
• Check, send out, and receive price confirmation sheets within agreed timeframes
• Manage supplier and product data requests via our Supplier Portal, including relevant documents like certificates (e.g., BRC, organic)
• Communicate item and price changes promptly within the department and to other Lidl countries
• Maintain Lidl purchasing systems (EKK, EKS, DMS, LNP, FAP, etc.) to high standards
• Address data quality queries and close audit findings swiftly
• Meet critical deadlines to ensure departmental and interdepartmental efficiency
• Manage shared inboxes and email allocations
• Support suppliers and stakeholders with relevant requests and system navigation
• Assist with projects and suggest process improvements

What you'll need

• Previous administrative experience in an office setting
• Motivated, team-oriented, and capable of independent work under pressure
• Organized with multitasking skills and target-driven approach
• Excellent time management
• Adaptable and proactive problem-solver
• Strong communication skills and confidence in engaging with colleagues at all levels
• Attention to detail
• Proficiency in Microsoft Office
• Positive attitude and willingness to learn
• German language skills are a plus but not essential

What you'll receive

• 30 days holiday

• 10% in-store discount

• Pension scheme

• Additional benefits

*Includes a 10% non-contractual London Weighting allowance.

We value diversity, equity, and inclusion, welcoming applicants from all backgrounds. Join us to celebrate individuality and grow in a respectful, inclusive environment.

Note: Due to high application volume, we may close the vacancy early. Please apply promptly to avoid missing out.

If you're ready to make a difference and advance your career, apply now to join Lidl!