Contract Administrator

EMCOR UK; London; On-site; GBP 29,000; Full time

Job summary

A leading facilities management company seeks an administrator to support Contract Managers with various tasks, such as raising orders, producing reports, and managing data. Ideal candidates will possess GCSEs in Maths & English, strong IT and interpersonal skills, and the ability to work under pressure. This opportunity offers a competitive salary and promotes a diverse, inclusive workplace culture.

Benefits

28 Days Holiday + BH

Company Sick Pay

Flex Benefits (EMCOR UK discount scheme)

Qualifications

• Five GCSE qualifications including Maths & English.
• Good IT skills including Word, Excel, PowerPoint, and Access.
• Good interpersonal and customer relationship skills.

Responsibilities

• Assist with purchase/subcontractor orders and reporting.
• Compile and distribute operational data and KPI reports.
• Respond to client Helpdesk requests and assist with various tasks.

Skills

IT skills

Interpersonal skills

Customer relationship skills

Time management

Education

Five GCSE qualifications at level A to C including Maths & English

Tools

Word

Excel

PowerPoint

Access

Job description

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Salary : £28,750 per annum

Working hours: 0800-1630, Monday – Friday

Benefits : 28 Days Holiday + BH, Company Sick Pay, Flex Benefits (EMCOR UK discount scheme)

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Role overview:

To assist various Contract Managers in the smooth and effective administration of the Contracts. Liaising with other team members to ensure a consistent and professional approach.

What you’ll do:

• To assist with the raising of purchase/subcontractor orders as requested by the Contracts Manager, Supervisors and engineers
• To assist with the producing of operational and monthly reports internally and externally
• To control the full implementation of the IMS and assist with internal audits to ensure fully compliance with EFS standard procedures and accreditations
• To assist in the preparation of supporting documentation for the purposes of final invoicing
• To assist in the collation and development of monthly KPI reports on Contract activities
• To compile and distribute data relating to utilities, maintenance work, operational costs and invoicing
• To assist with the producing and analysing of financial reports
• To carry out general typing and filing duties as required
• To carry out all reasonable tasks that may be requested from time to time by the Operations Manager / Contract Managers
• To compile engineers timesheets and input relevant information onto the Timesheet Database System
• To respond to client’s Helpdesk requests
• To assist with emergency requests and administration cover from additional sites

Who you’ll be:

• Five GCSE qualifications at level A to C including Maths & English
• Good IT skills including Word, Excel, PowerPoint, Access & Works – including site specific PPM systems & BMS
• Good telephone manner
• Good time keeper
• Able to work as part of a larger team
• Able to work under pressure and to defined deadlines
• Basic understanding of Quality Assurance and service delivery
• Good interpersonal and customer relationship skills
• Smart, presentable appearance
• Personable and approachable
• Flexible and adaptable
• Trustworthy
• A team player with the ability to work from their own initiative
• Willingness to learn new skills and embrace procedures
  
  
  At EMCOR UK, we embrace and celebrate diversity in all its forms.
  
  We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.
  
  We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.
  
  Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.
  
  Join us in building a better world at work.