Contracts and Confirmation Administrator

JR United Kingdom; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading marine energy services provider seeks a Contracts and Confirmation Administrator in London. This role focuses on ensuring accuracy in trade documentation and data entry while offering a chance to grow within the marine oil sector amid industry transition. Ideal candidates will demonstrate excellent attention to detail and communication skills, backed by relevant educational qualifications or equivalent experience.

Qualifications

• Excellent verbal and written communication skills.
• Experience in physical commodities and trading platforms.
• Organized with tight deadline management.

Responsibilities

• Cross-check and verify marine bunker deals.
• Maintain a strong audit trail for contracts.
• Communicate discrepancies with internal and external parties.

Skills

Attention to detail

Communication skills

Organisational skills

Proficiency in MS Excel

Education

Degree level education or equivalent

2+ years experience in a similar role

Job description

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Contracts and Confirmation Administrator, london (city of london)

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Client:

Peninsula

Location:

london (city of london), United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

3

Posted:

16.06.2025

Expiry Date:

31.07.2025

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Job Description:

Peninsula is the leading provider of marine energy services and solutions globally. For the last 25 years, we have positioned ourselves as the benchmark for quality in our industry. We offer local knowledge on a global scale.

WHAT YOU’LL DO

The role will provide administrative and documentation support, promptly and in line with internal processes, to the Marine Bunkering and Cargo businesses.

The role’s primary function is to ensure the integrity and accuracy of data entry and of the risk undertaken by the business via a thorough and methodical trade verification process and the review and drafting of confirmations. Attention to detail is highly relevant, as is the ability to co-ordinate multiple demands and sets of data. The role provides essential risk management and control, preserving and enhancing the company’s risk mitigation and reputation.

The position is an opportunity to develop experience in the marine bunkering/physical oil space at an exciting time as the industry transitions to decarbonisation and to directly work with and learn from a wide variety of business functions.

MAIN RESPONSIBILITIES

• Cross-checking and verification of marine bunker deals against recaps, offer sheets, confirmations and the trading system.
• Reconciliation of physical oil trades against trader recap, broker recap, counterparty contracts and the trading system.
• Prompt resolution and communication of trade discrepancies.
• Verification and validation of trades within the trading platform no later than trade date plus day 1 (“T+1”).
• Preparation of sales contracts no later than T+1 and dealing with countering of contracts to conclusion.
• Reviewing counterparty contracts and countering promptly, addressing discrepancies directly with counterpart and with internal stakeholders.
• Following up with counterparties, no later than T+1 and by means of purchase confirmation issuance if purchase contracts are not received in good time.
• Maintaining a strong audit trail and document management good practice in the electronic tracking and logging of contracts and all related documents and correspondence.
• Identifying potential problems; monitoring recurring issues; mitigating against risk.
• Direct point of escalation internally on trade support/documentation queries.
• Communication with external parties and internal business partners.

KNOWLEDGE, SKILLS AND EXPERIENCE

• Organised, with a high level of attention to detail and the ability to effectively manage conflicting priorities and deliver consistently against tight deadlines.
• Excellent communication skills, both verbal and written.
• Solid proficiency in MS Excel.
• Educated to at least degree level or possesses an equivalent level qualification or have 2+ years’ experience in a similar role.
• Experience in physical commodities and trading platforms.
• Exposure to and/or experience in physical oil contracts or legal documentation drafting.