Contract Admin Specialist - Service & Maintenance

Alternative Heat Ltd; Garguston; On-site; GBP 18,000 - 24,000; Full time

Job summary

Alternative Heat Ltd. is seeking a Contract Administrative Assistant to support the Service & Maintenance team from our Inverness office. The role focuses on coordinating service operations, processing documents up to invoicing, and maintaining accurate records for client reports.

You will work between engineers, customers, and internal teams, ensuring timely quotations, invoices, and clear communication to uphold high service standards.

Qualifications

• Experience in service-team administration handling documents through invoicing.
• Strong organisational and communication skills.
• Ability to work in a fast-paced team environment.

Responsibilities

• Coordinate administration of service and maintenance contracts.
• Administer service calls, maintenance tasks, and related processes.
• Generate quotations and invoices; produce performance reports.

Skills

Service administration

Invoicing support

Document processing

Job description

Alternative Heat Ltd. is seeking a Contract Administrative Assistant to support the Service & Maintenance team from our Inverness office. The role focuses on coordinating service operations, processing documents up to invoicing, and maintaining accurate records for client reports.

You will work between engineers, customers, and internal teams, ensuring timely quotations, invoices, and clear communication to uphold high service standards.