Construction Administrator

Diamond; Leicester; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Training provided

Leicester-based role

Equal opportunity employer

Job summary

Diamond is seeking a Construction Administrator / Document Controller in Leicester to support a Tier 1 contractor on HMP projects. The role focuses on document control, drawing registers and efficient admin across multiple teams. Training on project systems will be provided.

You will manage RFI registers, weekly KPI reports and ensure timely distribution of information to stakeholders, while coordinating site deliveries and subcontractor inductions.

Qualifications

• Experience in construction administration or document control.
• Strong organisational skills and attention to detail.
• Ability to manage registers, trackers and reports.

Responsibilities

• Monitor Viewpoint and Dalux for drawings; update registers.
• Manage project correspondence and electronic filing.
• Oversee digital information management across systems.
• Coordinate deliveries; resolve clashes and missing info.
• Coordinate subcontractor inductions and document distribution.
• Compile weekly reports and KPIs; flag delays.
• Maintain RFI, delay and technical query registers.
• Prepare weekly SHE packs and H&S documentation.
• Maintain O&M manuals and handover documentation.
• Manage drawing records and project folders.

Skills

Organisational skills

Attention to detail

Communication

MS Office

Project coordination

Tools

Viewpoint

Dalux

Chime

Smart Waste

Job description

Construction Administrator / Document Controller

Location: Leicester

The Opportunity

We are seeking a highly organised and detail-oriented Construction Administrator with Document Control experience to join a Tier 1, award-winning building contractor working across HMP projects in Leicester.

The successful candidate will provide administrative and document control support to the project team, ensuring that project documentation, drawings, reporting and stakeholder communications are managed accurately and efficiently. This is a varied role requiring strong organisational skills, a proactive approach and the ability to coordinate information across multiple teams.

Training will be provided on project-specific systems and procedures.

Key Responsibilities

• Document Control: Monitor Viewpoint and Dalux for new and revised drawings, maintain drawing registers and ensure current information is distributed to the relevant project teams.
• Project Administration: Manage project correspondence, maintain electronic filing systems and ensure project records are accurately organised and accessible.
• Digital Information Management: Monitor project systems, including Viewpoint, Dalux, Chime and Smart Waste, ensuring documentation and information remain current.
• Delivery Coordination: Monitor delivery bookings, liaise with site teams and the storeman, and resolve booking clashes or missing information.
• Subcontractor Administration: Coordinate subcontractor inductions, issue relevant documentation, maintain skills matrices and support project communications.
• Reporting and KPIs: Compile weekly reports, update rolling reports and KPI trackers, and highlight outstanding actions, delays and potential issues.
• RFI and Delay Tracking: Maintain subcontractor RFI, technical query and delay registers, monitor outstanding responses and escalated issues that may affect project progress.
• Health and Safety Documentation: Prepare and distribute weekly SHE Friday Packs, ensuring all required documentation is complete, accurate and issued within agreed deadlines.
• O&M Manuals and Handover Documentation: Maintain trackers, file incoming information, chase outstanding documentation and coordinate submissions to the client and relevant stakeholders.
• Red-Line Drawings: Maintain drawing records, update trackers and coordinate the collection and distribution of information.
• Project Folder Management: Audit and maintain project folders, apply agreed naming conventions and ensure document revisions and superseded information are managed in accordance with project procedures.

Candidate Requirements

• Previous experience in construction administration, document control or project support within the construction industry.
• Strong organisational skills and excellent attention to detail.
• Experience maintaining project documentation, registers, trackers and reports.
• Confident communication skills, with the ability to liaise professionally with subcontractors, site teams and stakeholders.
• Good working knowledge of Microsoft Office and electronic document management systems.
• Experience with Viewpoint, Dalux, Chime or Smart Waste would be advantageous.
• Ability to manage competing priorities, meet deadlines and proactively follow up outstanding information.

Salary and Benefits

• Salary of up to £40,000 per annum.
• Leicester-based opportunity.
• Work with a Tier 1, award-winning building contractor.
• Exposure to major HMP construction projects.
• Training provided on project-specific systems and processes

Diamond and the Danny Sullivan Group are an equal opportunity employer committed to fostering a diverse and inclusive workplace. We welcome applications from people of all backgrounds and do not discriminate on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. We are committed to ensuring our recruitment process is fair, accessible and inclusive for all