Compliance Records Administrator – Infrastructure Projects

McAllister; Battle; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Pension scheme

Modern office-based working

Ongoing training and development

Clear progression opportunities

Supportive team environment

Job summary

Vortex Companies, LLC is seeking an organised Compliance Administrator to join our growing operations team. You will support health & safety, quality, and environmental compliance across projects in the South of the UK, maintaining records and assisting audits.

Working with the Compliance Manager and site teams, you will manage documentation, training records, and supplier portals, ensuring accurate records and timely responses to audits and regulations.

Qualifications

• Previous experience in an administrative, compliance, quality, health & safety, or support role.
• Strong organisational skills with excellent attention to detail.
• Experience maintaining records, databases, and document control systems.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Confident communicating with colleagues, clients, and external stakeholders.
• Ability to manage multiple tasks and meet deadlines effectively.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Experience within construction, utilities, drainage, engineering, or infrastructure sectors (desirable).
• Familiarity with ISO management systems and accreditation processes (desirable).
• Full UK driving licence (desirable).

Responsibilities

• Maintain and update compliance records, registers, and management system documentation.
• Assist with the administration of ISO 9001, ISO 14001, and ISO 45001 management systems.
• Coordinate the collection, filing, and tracking of compliance-related documents, certificates, and training records.
• Support internal and external audits by preparing documentation and maintaining audit schedules.
• Monitor and maintain staff training matrices, competency records, and certification renewals.
• Manage client and supplier compliance portals, ensuring information remains accurate and up to date.
• Assist with the preparation and submission of pre-qualification questionnaires (PQQs) and tender documentation.
• Record, track, and distribute corrective actions arising from audits, inspections, incidents, and non-conformances.
• Support the maintenance of health & safety, environmental, and quality procedures and policies.
• Prepare reports, KPI data, and management information as required.
• Liaise with site teams to obtain and verify compliance information and documentation.
• Ensure all compliance records are maintained in accordance with company procedures and retention requirements.
• Provide administrative support to the Compliance Manager and wider operational team.
• Represent Vortex professionally in all compliance-related communications.

Skills

Organisational skills

Attention to detail

Document control systems

Microsoft Office proficiency

Communication skills

Tools

Excel

Word

Outlook

Job description

Vortex Companies, LLC is seeking an organised Compliance Administrator to join our growing operations team. You will support health & safety, quality, and environmental compliance across projects in the South of the UK, maintaining records and assisting audits.

Working with the Compliance Manager and site teams, you will manage documentation, training records, and supplier portals, ensuring accurate records and timely responses to audits and regulations.