Compliance & Records Specialist – ISO & Audits (Infrastructure)

Vortex Companies, LLC; Battle; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Pension scheme and additional benefits

Modern office-based working环境

Ongoing training and professional dev.

Clear progression opportunities

Supportive and professional team

Job summary

Vortex Companies, LLC is seeking a Compliance Administrator to join our office in Battle, UK. You will manage compliance records, support ISO management systems, and coordinate audits across the South of the UK, ensuring documents, training, and certifications remain up to date.

Working closely with the Compliance Manager and site teams, you will maintain records, prepare documentation for audits, and assist with tender docs and PQQs.

Qualifications

• Experience in administrative, compliance, quality, health & safety, or support roles.
• Strong organisational skills with excellent attention to detail.
• Experience maintaining records, databases, and document control systems.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience within construction, utilities, drainage, engineering, or infrastructure sectors (desirable).
• Familiarity with ISO management systems and accreditation processes (desirable).
• Full UK driving licence (desirable).

Responsibilities

• Maintain and update compliance records, registers, and management system documentation.
• Assist with the administration of ISO 9001, ISO 14001, and ISO 45001 management systems.
• Coordinate the collection, filing, and tracking of compliance-related documents, certificates, and training records.
• Support internal and external audits by preparing documentation and maintaining audit schedules.
• Monitor and maintain staff training matrices, competency records, and certification renewals.
• Manage client and supplier compliance portals, ensuring information remains accurate and up to date.
• Assist with the preparation and submission of pre-qualification questionnaires (PQQs) and tender documentation.
• Record, track, and distribute corrective actions arising from audits, inspections, incidents, and non-conformances.
• Provide administrative support to the Compliance Manager and wider operational team.
• Represent Vortex professionally in all compliance-related communications.

Skills

Organisational skills

Attention to detail

Communication

Time management

Teamwork

Independent work

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Vortex Companies, LLC is seeking a Compliance Administrator to join our office in Battle, UK. You will manage compliance records, support ISO management systems, and coordinate audits across the South of the UK, ensuring documents, training, and certifications remain up to date.

Working closely with the Compliance Manager and site teams, you will maintain records, prepare documentation for audits, and assist with tender docs and PQQs.