Compliance Coordinator

Fraikin Ltd; Coventry; On-site; GBP 25,000 - 45,000; Full time

Job summary

Join a forward-thinking company as a Compliance Coordinator, where you'll lead the charge in delivering cost-effective maintenance solutions for a diverse fleet. This role is pivotal in ensuring vehicle availability and quality while adhering to legal requirements and KPIs. You'll work in a dynamic environment that values innovation and teamwork, contributing to the mobility of goods and people. If you're passionate about fleet management and eager to make a difference, this opportunity is perfect for you. Your expertise will help shape the future of fleet services as we navigate exciting challenges in the industry.

Benefits

25 days annual leave + bank holidays

Bonus Scheme

Pension Scheme - 5% matched

Perkbox

Life Assurance

Employee Assistance Program

Training & Development Opportunities

Free Parking

Service Awards

Health Shield Plan

Qualifications

• Minimum of GCSE Maths and English or equivalent required.
• Experience in maintenance control room is advantageous.

Responsibilities

• Lead day-to-day maintenance solutions for cost effectiveness.
• Ensure compliance with health, safety, and hygiene regulations.
• Monitor and report on customer vehicle downtime.

Skills

Communication Skills

Problem-Solving

Flexibility

Initiative

Customer Interaction

Education

GCSE Maths

GCSE English

Tools

IT Literacy

Job description

Job Title: Compliance Coordinator

Location: Coventry

Hours: Commensurate with the position of your role within the organisation, you will be required to adopt a flexible approach to the hours worked and which may be necessary for the proper performance of your duties. The basic contractual hours will be 37.5 hours per week, with an unpaid lunch break of half an hour. 09:00 a.m. - 17:00 p.m. any 5 days from 7 days (Mainly Mon-Fri)

Reward Package

• 25 days annual leave + bank holidays
• Bonus Scheme
• Pension Scheme - 5% matched
• Perkbox
• Life Assurance
• Employee Assistance Program
• Training & Development Opportunities
• Free Parking
• Service Awards
• Health Shield Plan
• Help at Hand - health and wellbeing

Company

At Fraikin our Vision is simple and clear: We will Enable the mobility of goods and people through our services of fleet management to deliver a better day.

This means our focus is:

• Faster and agile fleet management
• Operational excellence
• Capture long term profitable customers
• United Group for stronger market leadership
• Secure our great people and our assets

We value the talents and ideas of everyone on our team, especially our new hires. We can’t wait to see what you’ll make happen.

Our services provide a full range of solutions to enable Total Fleet Mobility including Contract Hire of bespoke commercial vehicles, Short term rental and Fleet Management. It is an exciting time to be in our sector as we navigate through the journey of alternative fuels and digital transformation. We have customers from across the spectrum including small fleet customers up to multivehicle fleets of 100 plus. We are proud of our people and the history of our Company, we are always looking for people who want to work with us to achieve success together. Come and join us!

Role

We are currently recruiting for a Compliance Coordinator to join our team based at our Head Office in Coventry. The main purpose of this role will be to lead the day to day provision of cost effective maintenance solutions to achieve maximum cost reductions / effectiveness, vehicle availability and quality. To communicate with Supplier to ensure that vehicle downtime for all scheduled and unscheduled maintenance is managed on a best cost/quality basis. To ensure that such incidents are expedited in the fastest manner possible and the vehicle is returned to service without undue delay, in line with legal requirements and agreed KPI’s.

Responsibilities

• Adhere to all statutory requirement regarding fire, health, safety and hygiene.
• Participate in cross / multi skilled training within your department or other departments as deemed appropriate by your Manager.
• Deal with all internal and external customers in a professional and courteous manner at all times.
• Maintain a high level of dress and appearance at all times adhering to PPE where the role requires this.
• Attend any training sessions as requested and adhere to all company regulations.

From time to time you may be required to carry out duties outside the normal sphere of work as may be reasonably requested by Management.

Job Specific Responsibilities and Accountabilities

• Delivery of cost and service effective maintenance solutions to satisfy customer needs within Fraikin maintenance budgets and agreed customer service KPIs.
• Ensure cost effective maintenance solutions are met on every occasion by checking history and warranty.
• Challenge all work to ensure that all maintenance is carried out to cost and quality standards.
• Manage the scheduling process.
• Monitor and report on customer VOR’s in order to proactively manage and minimise the downtime of customer assets.
• Check contracts for vehicles and their specific collection/ delivery and substitute allocation costs and entitlements.
• When a recharge is identified gain all necessary evidence and reports to allow the coordinators to liaise with customer to obtain order numbers.
• Challenge all costs in line with Supplier Repairing Dealer (RDAs) agreements.
• Monitor and control VOCs and ensure maintenance spend is kept within set budgets.
• Lead and assist where necessary, Coordinators within the Fraikin Service Centre.
• Ensure that when authorising repairs the history on the vehicle is checked thoroughly for any parts warranty / warranty / rework, recharge or policy entitlement that can be claimed.
• Where necessary source new and used parts to assist repairers and elevate down time.
• Provide weekly reporting in line with set KPI’s.

Person Specification

• Good standard of Education with a minimum of GCSE Maths and English or equivalent.
• Previous experience within a busy maintenance control room environment dealing with scheduling/maintenance of commercial rental/ Fleet Management vehicles with third party suppliers would be advantageous.
• Knowledge of and a background from the commercial vehicle transport industry would be advantageous.
• Good understanding of vehicle engineering and road transport law desirable.
• IT literate.
• Work best on their own initiative and take pride in ensuring that work is seen through to completion.
• Flexible in attitude in providing solutions to problems.
• Able to interact confidently with customers, suppliers, be a team player, and build credibility with same.
• Preferred experience with Fleet compliance.