Compliance Administrator/Coordinator

ZipRecruiter; Stockton-on-Tees; On-site; GBP 35,000 - 40,000; Full time

Job summary

An award-winning scaffolding and safety systems business is seeking a Compliance Administrator/Coordinator to ensure adherence to HSEQ standards and manage compliance audits. This role involves developing and implementing management systems, conducting internal audits, and providing administrative support to the HSEQ team. Join a dynamic team where your expertise will contribute to maintaining high safety and quality standards within the organization. If you are passionate about compliance and have a background in the construction or industrial sectors, this is an exciting opportunity to make a significant impact.

Qualifications

• Experience in compliance management and internal auditing.
• Strong understanding of HSEQ management systems and standards.

Responsibilities

• Plan and lead external audits for ISO and other standards.
• Develop and implement the HSEQ Management System.
• Maintain and update policies and procedures regularly.

Skills

Compliance Management

Internal Auditing

Document Control

Analytical Skills

HSEQ Management

Education

IOSH Qualification

Lead Auditor Qualification

Job description

Job Description

Compliance Administrator/Coordinator

Location: Stockton-on-Tees

Salary: £35,000 - £40,000

Hours: 08:00 – 16:30 Monday – Friday

Type: Full Time, Permanent

We are currently recruiting for a Compliance Administrator/Coordinator to work for an award-winning scaffolding and safety systems business based in Stockton on Tees.

Responsibilities

• Plan, prepare, and lead external audits for awarding bodies such as ISO, RISQS, Constructionline, IRATA, CHAS, FASET.
• Complete tender packs and pre-qualification questionnaires (PQQs), ensuring all information is accurate and up to date.
• Develop, improve, and implement the HSEQ Management System to comply with legislative requirements and applicable external standards.
• Review and update policies, procedures, registers, and forms regularly to ensure they are current, understood, and monitored across the business.
• Implement and manage document control for the HSEQ and business management system.
• Produce analytical data from company systems to present in monthly HSEQ meetings.
• Conduct in-depth internal audits, create internal auditing schedules, and ensure robust policy evaluation.
• Maintain and update SSIP portals, ensuring no accreditations lapse or expire.
• Manage the business's internal HSEQ legal register, ensuring ease of access and clarity.
• Provide administrative support to the HSEQ team.
• Manage employee training records and arrange external training (e.g., first aid, rescue, supervision, management courses).
• Perform data entry, documentation, printing, and filing tasks.
• Ensure computerised HSEQ systems and registers are accurate and frequently updated.
• Monitor subcontractor/supplier databases and correspond as necessary.
• Create HSEQ dashboards, including trend analysis for accidents, incidents, near misses, and other KPIs.
• Develop and implement quarterly HSEQ themes and campaigns.
• Prepare presentations and act as the primary contact for HSEQ compliance within the business.
• Take minutes during meetings and create detailed action plans.
• Send out weekly/monthly HSEQ packs to the operations team.
• Monitor the HSEQ mailbox and appropriately file necessary items.
• Manage the development of a user-friendly HSEQ management file structure.
• Coordinate and assist with the preparation of HSEQ training sessions.
• Oversee the documentation and resolution of all accidents, incidents, and near-miss cases, ensuring accurate records and prompt follow-up.
• Administer the business Harness Inspection register, ensuring statutory compliance by verifying inspections and recording relevant information.
• Monitor and manage all operational HSEQ KPIs, issuing regular reminders to ensure timely updates and completion.

Qualifications

• IOSH Qualification
• Lead Auditor Qualification (ISO 9001, 14001, 45001)
• Experience in the Construction / Scaffolding / Industrial sectors