Finance & Admin Coordinator

TN United Kingdom; United Kingdom; Remote; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Finance and Admin Coordinator to support financial and administrative practices across various projects. This role involves monitoring invoices, maintaining project budgets, and ensuring compliance with donor guidelines. The ideal candidate will have a strong background in finance, excellent organizational skills, and the ability to communicate effectively. Join a dynamic team that values diversity and inclusivity, making a significant impact in media development worldwide. If you are self-motivated and detail-oriented, this opportunity is perfect for you.

Qualifications

• Experience in financial reporting and compliance with donor guidelines.
• Ability to manage multiple financial projects and meet deadlines.

Responsibilities

• Monitor and process invoices accurately and promptly.
• Assist in budgeting, forecasting, and preparing donor financial reports.

Skills

Organizational Skills

Financial Data Management

Communication Skills

Budgeting and Forecasting

Experience in Charity Sector

Education

Degree in Finance or Administration

Tools

Microsoft Office Suite

SAP

Access Dimensions

Job description

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Job Reference: 18571
Band: C
Contract type: Fixed Term Contract until September 2026 - Extension Possible
Location: The role will be based in one of BBC Media Action’s offices in Africa or Asia. Current offices are in Abuja, Addis Ababa, Dar Es Salaam, Delhi, Dhaka, Freetown, Hargeisa, Jakarta, Juba, Kabul, Kathmandu, Lusaka, Nairobi, Phnom Penh, Tunis, Yangon. Applications are welcome from those with the right to work in these countries.
Salary: The successful candidate will be employed and based in their home country, with salary according to BBC Media Action’s local pay scales.

This role may involve working with vulnerable groups. Mandatory training on safeguarding policies will be provided. BBC Media Action operates a zero-tolerance policy concerning abuse and exploitation. A police background check may be required.

For adjustments or access needs during the interview, contact [contact details]. For general queries, contact [contact details].

About BBC Media Action

BBC Media Action is the BBC’s international development organization, working in over 20 countries to support independent media that promotes democracy and development. Our projects reach over 100 million people annually, providing trustworthy information to improve health, bridge divides, challenge prejudice, and save lives. We follow BBC editorial standards and rely on donor funding.

With new funding from the UK government and EU, we are launching projects to enhance media resilience worldwide, across around twenty countries, involving multiple media development partners and organizations. The central team, the Global Media Development team, will lead these efforts.

Job Purpose

The Finance and Admin Coordinator will support the Senior Finance and Operations Manager in ensuring sound financial, grant management, and administrative practices across the projects, enhancing the effectiveness of the Global Media Development team.

Main Responsibilities

General Team Finance:

• Monitor and process invoices promptly and accurately.
• Reconcile consultants’ invoices.
• Assist in budgeting and forecasting.
• Review timesheets for all staff.
• Ensure financial reports are accurate and expenses are properly coded.
• Support financial and compliance training for teams and partners.

Project Finance:

• Maintain up-to-date project budgets.
• Support country office finance staff with expenditure recording and reporting.
• Assist in preparing donor financial reports and supporting documents.
• Help set up project budgets and track donor income.
• Ensure expenditure complies with donor guidelines.
• Support project audits and prepare audit files.

Partner Finance:

• Review partner financial reports and documentation.
• Assess partner compliance with support from the Partnerships team.
• Process partner payments and evaluate partner capacities.

Administrative Support:

• Assist with procurement and document filing.
• Support meetings, events, and travel arrangements.

Candidate Requirements

• Organized, able to prioritize and meet deadlines.
• Experience in the charity sector and with donor funding.
• Effective communication skills.
• Meticulous with financial data management.
• Proficient in Office software and finance packages (e.g., Word, Excel, PowerPoint).
• Self-motivated, able to handle routine queries and escalate as needed.
• Experience reviewing financial reports and reconciling data.

Desirable Skills and Knowledge

• Experience with SAP and/or Access Dimensions.
• Knowledge of FCDO or EU funding and compliance.
• Understanding of the focus regions (e.g., Afghanistan, Bangladesh, Ethiopia, Indonesia, Nigeria, Sierra Leone, Zambia).

About the BBC

We value diversity and inclusivity, aiming to reflect our audiences and foster an environment where everyone can thrive. We are committed to equality and welcome applications regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion, or belief. Flexible working requests will be considered unless operational needs prevent it.