Company Secretarial Associate — Board & Compliance Support

LGBT Great; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid working

Generous holiday policies

Health and wellbeing benefits incl. to

Volunteer time

Tuition/qualification reimbursement

Headspace subscription

All-employee events

Lunch allowance

Job summary

Janus Henderson Investors is recruiting for a Company Secretarial assistant to support governance activities, board papers and regulatory filings. The role offers hybrid working, generous holidays, wellbeing benefits, and development opportunities.

You will help prepare board papers, maintain statutory records, and assist with reporting to shareholders and regulatory bodies, while collaborating with a small team and external suppliers.

Qualifications

• Must have excellent written and spoken communication skills.
• Strong organisational abilities with the ability to prioritise.
• Attention to detail with accuracy in record-keeping.
• Team-oriented and flexible to share team responsibilities.
• Experience using Microsoft Office, Excel and Outlook is essential.

Responsibilities

• Assist in the production of board papers, collating and dispatching within agreed timescales.
• Source supporting information and draft routine reports for Board papers.
• Arrange Board meetings and general ad hoc meetings (room bookings, refreshments, etc.).
• Support production of annual reports, accounts, and interim statements for shareholders.
• Prepare mailing requirements and label data from various providers.
• Maintain statutory records, registers and Diligent Entities database system; submit returns to Companies Registrar.
• Share responsibility for stock exchange announcements per procedures.
• Circulate monthly portfolio valuations and related updates.
• Assist Company Secretaries to ensure loan facility certificates are signed and dispatched monthly.
• Check website entries for trusts to ensure information is accurate and up to date.
• Maintain filing system for investment trust clients.
• Prepare agendas, letters and general correspondence; assist with ad hoc projects and departmental matters.
• Liaise with external suppliers; work with team; provide cover as needed.
• Carry out other duties as assigned.

Skills

Good written and oral communication

Strong organisational skills

Attention to detail

Team player with shared duties

Microsoft Office (Word, Excel, Outlook

Tools

Diligent Entities database system

Job description

Janus Henderson Investors is recruiting for a Company Secretarial assistant to support governance activities, board papers and regulatory filings. The role offers hybrid working, generous holidays, wellbeing benefits, and development opportunities.

You will help prepare board papers, maintain statutory records, and assist with reporting to shareholders and regulatory bodies, while collaborating with a small team and external suppliers.