Associate, Company Secretarial Assistant

Janus Henderson Investors; Greater London; On-site; GBP 35,000 - 45,000; Full time

Benefits offered by this job

Hybrid working

Generous holiday policies

Health & wellbeing benefits

Job summary

Janus Henderson Investors is seeking an organised Company Secretarial Assistant to support the production of board papers, maintain statutory records, and coordinate meetings in a hybrid London-based role.

You will help prepare annual reports, manage registrations, and assist with communications and portfolio valuations, while collaborating with the Company Secretaries and other assistants to ensure smooth operations.

Qualifications

• Good written and oral communication skills.
• Strong organisational skills and able to prioritise effectively.
• Strong attention to detail.
• Able to work as part of a team and prepared to share team structure responsibilities.
• Experience of Microsoft Office, Excel and Outlook is essential.

Responsibilities

• Assist in the production of board papers and ensure they are collated and dispatched within agreed timescales.
• Source supporting information and draft routine reports for Board papers.
• Make arrangements for Board meetings and ad hoc meetings, e.g. room bookings and refreshments.
• Support production of annual reports and accounts, half-yearly reports and statements to shareholders.
• Maintain statutory records, registers and annual returns for investment trusts.
• Submit returns to the Registrar of Companies.
• Circulate monthly portfolio valuations and monitor exchange announcements.
• Assist with loan facility compliance certificates and website accuracy for trusts.
• Maintain filing systems for investment trust clients and prepare agendas and letters.

Skills

Communication

Organisational skills

Attention to detail

Team collaboration

MS Office proficiency

Tools

Microsoft Office

Excel

Outlook

Job description

Why work for us?

A career at Janus Henderson is more than a job, it's about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success, and are at the heart of everything we do:

Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

Your opportunity

• Assist in the production of board papers ensuring they are properly collated and dispatched within agreed timescales
• Source supporting information and drafting routine reports as required for inclusion in the Board papers
• Make the necessary arrangements for Board meetings and general ad hoc meetings, e.g. room bookings, refreshments etc.
• Support the production of the annual report and accounts, half yearly reports and interim management statements to shareholders of the investment trusts, including
• Prepare mailing requirements and ordering of label data from various providers
• Maintain the statutory records, registers and annual returns for the investment trusts including maintenance of the Diligent Entities database system
• Submit returns to the Registrar of Companies
• Share the responsibility for making all stock exchange(s) announcements e.g. daily net asset values, voting rights, dispensation, substantial shareholder, share buy-back, dividends, results, director’s dealings, (keeping director’s dealings up to date), etc. in accordance with agreed procedures
• Circulate monthly portfolio valuations
• Assist the Company Secretaries to ensure loan facility compliance certificates are signed off and dispatched within agreed timescales each month
• Check the website entries for the trusts to ensure that investment trust client information is accurate and up to date
• Maintain the filing system for the investment trust clients
• Prepare agendas, letters and general correspondence as required
• Assist with special ad hoc projects as directed by the Company Secretaries
• Assist with ad hoc departmental matters
• Liaise with appropriate external suppliers
• Work closely with the other assistants in the team and provide cover as necessary.
• Carry out other duties as assigned

What to expect when you join our firm

• Hybrid working and reasonable accommodations
• Generous Holiday policies
• Excellent Health and Wellbeing benefits including corporate membership to ClassPass
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• All-inclusive approach to Diversity, Equity and Inclusion
• Maternal/paternal leave benefits and family services
• Complimentary subscription to Headspace – the mindfulness app
• All employee events including networking opportunities and social activities
• Lunch allowance for use within our subsidized onsite canteen

Must have skills

• Good written and oral communication skills
• Strong organisational skills and able to prioritise effectively
• Strong attention to detail
• Able to work as part of a team and prepared to share team structure responsibilities
• Experience of Microsoft Office, Excel and Outlook is essential

Nice to have skills

• Numerate
• Able to work under pressure and use own initiative

Supervisory responsibilities

• No

Potential for growth

• Mentoring
• Leadership development programs
• Regular training
• Career development services
• Continuing education courses

You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.

At Janus Henderson Investors we're committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don't worry if you don't think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can't accommodate every flexible working request, we're happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at [e-mail]

Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here .

Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants' past political contributions or activity may impact applicants' eligibility for this position.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.