Corporate Secretariat Assistant

Janus Henderson Investors; Greater London; On-site; GBP 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid working

Health and wellbeing benefits

Volunteer time

Professional development incl. tuition

Maternity/paternity leave

Networking events

Lunch allowance

Job summary

Janus Henderson Investors is seeking a Company Secretarial professional to support UK governance for its regulated entities and subsidiaries. This role involves minute taking, board process oversight, and maintaining governance trackers as part of a collaborative team.

You will engage with cross-functional teams, manage signatory lists, and assist with entity changes, accounts processes, and KYC requests while contributing to continuous process improvements.

Qualifications

• Experience in a company secretarial/governance role.
• Minute taking experience.
• Knowledge of board processes and procedures.
• Strong verbal and written communication skills.
• Ability to follow instructions and processes.
• Good interpersonal skills and cross-functional collaboration.
• Strong organisational skills and attention to detail.

Responsibilities

• Provide company secretarial and governance support for UK regulated entities and subsidiaries.
• Assist with agendas, papers, minutes and action tracking.
• Own and maintain governance tracker and quarterly signatory reviews.
• Support with changes to entities, including Companies House filings.
• Manage annual accounts process for subsidiaries.
• Handle KYC requests and related information requests.
• Identify and implement process improvements; explore AI-enabled efficiency.
• Carry out other duties as assigned.

Skills

Company secretarial experience

Minute taking

Board governance knowledge

Verbal communication

Written communication

Cross-functional collaboration

Attention to detail

Education

CGI qualifications (studying towards)

Job description

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A career at Janus Henderson is more than a job, it’s about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success, and are at the heart of everything we do:

Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

Your opportunity

As part of this rewarding role, you will report directly to the Head of UK Corporate Secretariat and will be part of a high-performing and well-regarded team comprising of one Company Secretary and one Assistant Company Secretary. You will work with other members of the team to provide corporate secretarial and governance support to UK regulated entity boards and other subsidiaries in the Group.

Duties include:

• Providing corporate secretarial support services, including in relation to UK regulated entity boards and other subsidiaries in the Group, as needed.
• Assisting with the preparation of agendas for board meetings, reviewing papers, attending meetings, preparing minutes, managing minute reviews and following up action items.
• Owning and maintaining the team Governance tracker.
• Managing certain governance processes for the team, including quarterly reviews of authorised signatory lists.
• Supporting with legal entity changes, including filings with Companies House and other overseas registries for subsidiaries and branches in the Group
• Managing the annual accounts process for subsidiaries in Group
• Managing and responding to KYC and other information requests.
• Assisting with the identification and implementation of process improvements for the team.
• Using AI technology to improve efficiency and support high-quality delivery.
• Carrying out other duties as assigned.

What to expect when you join our firm

• Hybrid working and reasonable accommodations
• Excellent Health and Wellbeing benefits including corporate membership to Wellhub
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• Maternal/paternal leave benefits and family services
• All employee events including networking opportunities and social activities
• Lunch allowance for use within our subsidized onsite canteen

Must have skills

• Experience of working in a company secretarial/governance role
• Minute taking experience.
• Knowledge of board processes and procedures
• Good verbal and written communication skills
• Ability to follow instructions and processes.
• Good interpersonal skills, including ability to work with cross-functional teams
• Strong organisational skills
• Strong attention to detail

Nice to have skills

• Relevant Company Secretarial qualifications or studying towards Chartered Governance Institute (CGI) qualifications.
• Knowledge of relevant company law and company secretarial requirements (English law requirements)
• Background and experience within asset management and/or financial services
• Understanding and/ or prior use of AI technology.

Supervisory responsibilities

• No

Potential for growth

• Regular training
• Continuing education course

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.

At Janus Henderson Investors we’re committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don’t worry if you don’t think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can’t accommodate every flexible working request we’re happy to be asked about work flexibility and our hybrid working environment.

Annual Bonus Opportunity:Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career pagehere .

Janus Henderson Investors is an equal opportunity employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.