Associate, Company Secretarial Assistant

LGBT Great; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Hybrid working

Generous holiday policies

Health and wellbeing benefits incl. to

Volunteer time

Tuition/qualification reimbursement

Headspace subscription

All-employee events

Lunch allowance

Job summary

Janus Henderson Investors is recruiting for a Company Secretarial assistant to support governance activities, board papers and regulatory filings. The role offers hybrid working, generous holidays, wellbeing benefits, and development opportunities.

You will help prepare board papers, maintain statutory records, and assist with reporting to shareholders and regulatory bodies, while collaborating with a small team and external suppliers.

Qualifications

• Must have excellent written and spoken communication skills.
• Strong organisational abilities with the ability to prioritise.
• Attention to detail with accuracy in record-keeping.
• Team-oriented and flexible to share team responsibilities.
• Experience using Microsoft Office, Excel and Outlook is essential.

Responsibilities

• Assist in the production of board papers, collating and dispatching within agreed timescales.
• Source supporting information and draft routine reports for Board papers.
• Arrange Board meetings and general ad hoc meetings (room bookings, refreshments, etc.).
• Support production of annual reports, accounts, and interim statements for shareholders.
• Prepare mailing requirements and label data from various providers.
• Maintain statutory records, registers and Diligent Entities database system; submit returns to Companies Registrar.
• Share responsibility for stock exchange announcements per procedures.
• Circulate monthly portfolio valuations and related updates.
• Assist Company Secretaries to ensure loan facility certificates are signed and dispatched monthly.
• Check website entries for trusts to ensure information is accurate and up to date.
• Maintain filing system for investment trust clients.
• Prepare agendas, letters and general correspondence; assist with ad hoc projects and departmental matters.
• Liaise with external suppliers; work with team; provide cover as needed.
• Carry out other duties as assigned.

Skills

Good written and oral communication

Strong organisational skills

Attention to detail

Team player with shared duties

Microsoft Office (Word, Excel, Outlook

Tools

Diligent Entities database system

Job description

Why work for us?

A career at Janus Henderson is more than a job, it’s about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success, and are at the heart of everything we do:

Clients Come First - Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

Our opportunity

• Assist in the production of board papers ensuring they are properly collated and dispatched within agreed timescales
• Source supporting information and drafting routine reports as required for inclusion in the Board papers
• Make the necessary arrangements for Board meetings and general ad hoc meetings, e.g. room bookings, refreshments etc.
• Support the production of the annual report and accounts, half yearly reports and interim management statements to shareholders of the investment trusts, including
• Prepare mailing requirements and ordering of label data from various providers
• Maintain the statutory records, registers and annual returns for the investment trusts including maintenance of the Diligent Entities database system
• Submit returns to the Registrar of Companies
• Share the responsibility for making all stock exchange(s) announcements e.g. daily net asset values, voting rights, dispensation, substantial shareholder, share buy-back, dividends, results, director’s dealings, (keeping director’s dealings up to date), etc. in accordance with agreed procedures
• Circulate monthly portfolio valuations
• Assist the Company Secretaries to ensure loan facility compliance certificates are signed off and dispatched within agreed timescales each month
• Check the website entries for the trusts to ensure that investment trust client information is accurate and up to date
• Maintain the filing system for the investment trust clients
• Prepare agendas, letters and general correspondence as required
• Assist with special ad hoc projects as directed by the Company Secretaries
• Assist with ad hoc departmental matters
• Liaise with appropriate external suppliers
• Work closely with the other assistants in the team and provide cover as necessary.
• Carry out other duties as assigned

What to expect when you join our firm

• Hybrid working and reasonable accommodations
• Generous Holiday policies
• Excellent Health and Wellbeing benefits including corporate membership to ClassPass
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses, tuition/qualification reimbursement and more
• All-inclusive approach to Diversity, Equity and Inclusion
• Maternal/paternal leave benefits and family services
• Complimentary subscription to Headspace – the mindfulness app
• All employee events including networking opportunities and social activities
• Lunch allowance for use within our subsidized onsite canteen

Must have skills

• Good written and oral communication skills
• Strong organisational skills and able to prioritise effectively
• Strong attention to detail
• Able to work as part of a team and prepared to share team structure responsibilities
• Experience of Microsoft Office, Excel and Outlook is essential

Nice to have skills

• Numerate
• Able to work under pressure and use own initiative

Supervisory responsibilities

• No

Potential for growth

• Mentoring
• Leadership development programs
• Regular training
• Career development services
• Continuing education courses

You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.

At Janus Henderson Investors we’re committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don’t worry if you don’t think you tick every box, we still want to hear from you! We understand everyone has different commitments and while we can’t accommodate every flexible working request, we’re happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at [e-mail]

#LI-SH1 #LI-HYBRID

Annual Bonus Opportunity: Position may be eligible to receive an annual discretionary bonus award from the profit pool. The profit pool is funded based on Company profits. Individual bonuses are determined based on Company, department, team and individual performance.

Benefits: Janus Henderson is committed to offering a comprehensive total rewards package to eligible employees that includes; competitive compensation, pension/retirement plans, and various health, wellbeing and lifestyle benefits. To learn more about our offerings please visit the Why Join Us section on the career page here.

Janus Henderson Investors is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. All applications are subject to background checks.

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

You should be willing to adhere to the provisions of our Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position.

You will be expected to understand the regulatory obligations of the firm, and abide by the regulated entity requirements and JHI policies applicable for your role.