Community Projects Administrative Assistant

Action Together; Manchester; Hybrid; GBP 25,000 - 26,000; Full time

Benefits offered by this job

28 days annual leave + bank holidays

Wellbeing hour (monthly)

Employee Assistance Programme

7% employer pension contribution

Death in Service benefit

Flexible working options

Remote working options

Job share option

Job summary

Europia is seeking an Administrative Assistant to support day-to-day operations, coordination of meetings, and record-keeping. The role blends general administration with project and event support within a small charity.

The successful candidate will maintain internal systems, assist across HR, volunteering, finance and communications, and help organise workshops and community activities.

Qualifications

• Experience completing administrative tasks through employment, volunteering, education or a community setting.
• Strong organisational skills and ability to manage workload and deadlines.
• Maintain accurate records, spreadsheets, databases and internal trackers.
• Good written and spoken English; produce clear emails, records and meeting notes.
• Confident using Microsoft Office or Google Workspace, especially spreadsheets.
• Organise calendars, appointments, meetings, room bookings and deadlines.
• Attention to detail; confidentiality and data protection.
• Effective communication with diverse backgrounds.
• Self-motivated, reliable and follow-through on actions.
• Flexible and solutions-focused when priorities change.
• Interested in supporting community projects, events and outreach activities.
• Equality and inclusion commitment.

Responsibilities

• Coordinate meetings and calendars; prepare meeting papers; take minutes.
• Maintain records and internal systems; follow up on actions.
• Support HR, volunteering, finance, fundraising and communications.
• Arrange funded projects: venues, registrations, attendance, materials, schedules, communications.
• Provide administrative support across projects and community events.
• Contribute ideas to improve systems and ways of working.

Skills

Organisational skills

Record keeping

Meetings coordination

MS Office / Google Workspace

Spreadsheets

Calendar management

Minutes taking

Data protection

Written English

Communication

Tools

Microsoft Office

Google Workspace

Job description

Europia is seeking an Administrative Assistant to support day-to-day operations, coordination of meetings, and record-keeping. The role blends general administration with project and event support within a small charity.

The successful candidate will maintain internal systems, assist across HR, volunteering, finance and communications, and help organise workshops and community activities.