Administrative Assistant

Execuzen; Slough; On-site; GBP 24,000 - 32,000; Full time

Job summary

Execuzen in London is seeking a proactive Administrative Assistant to support daily operations and assist in financial reporting. The role emphasizes strong communication, organization, and proficiency with Microsoft Office, with exposure to travel planning and event coordination.

The ideal candidate will have excellent time management, a collaborative attitude, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Qualifications

• Excellent time management and ability to multitask
• Strong written and verbal communication skills
• Well-developed organizational and planning abilities
• Analytical mindset with attention to detail and problem solving

Responsibilities

• Answer and route phone calls
• Organise and schedule meetings and appointments
• Order office supplies and manage break room
• Welcome visitors and handle screening/invoices
• Submit and reconcile expense reports and credit card statements
• Prepare travel arrangements for senior staff
• Organize internal procedures and events
• Track annual leave and timesheets
• Coordinate travel and events to foster team spirit

Skills

Time management

Verbal communication

Organizational skills

Analytical mindset

Microsoft Office

Attention to detail

Interpersonal skills

Problem solving

Willingness to learn

Education

University degree

Tools

Microsoft Excel

Job description

We are seeking a full-time Administrative Assistant to join and support our team in London. As an Administrative Assistant, you will be ensuring the smooth operation of the business and managing general administrative activities.

Responsibilities will include operational tasks and some financial report preparation, as well as organising travel, meetings, and internal company events. The ideal candidate possesses excellent verbal and written communication skills and is capable of organising their work using tools such as Microsoft Excel. If you are an outgoing, adaptable individual we would love to meet you. Prior experience as a secretary or executive assistant, or similar, would be an advantage.

Responsibilities:

• Answer and route phone calls
• Organise and schedule meetings and appointments
• Order office supplies
• Manage the break room area
• Welcome visitors, candidates and clients
• Submit and reconcile expense reports, credit card statements and generate invoices
• Perform administrative tasks such as filing, scanning, copying, binding, record-keeping, etc.
• Organise travel for senior executives (booking flights, hotels, etc.)
• Coordinate office procedures
• Develop and update administrative systems to improve efficiency
• Track employee annual leave requests and candidate timesheets
• Organise internal company events to foster team spirit (Christmas party, sports events, etc.)

Required skills:

• Excellent time management skills and the ability to multitask and prioritise work
• Excellent written and verbal communication skills
• Strong organisational and planning skills
• Analytical mindset
• Proficiency in Microsoft Office
• Attention to detail
• Exceptional interpersonal skills
• Willingness to learn
• Problem-solving skills
• University degree preferred but not required