Administrative Assistant

Action Together; Manchester; Hybrid; GBP 25,000 - 26,000; Full time

Benefits offered by this job

28 days annual leave + bank holidays

Wellbeing hour (monthly)

Employee Assistance Programme

7% employer pension contribution

Death in Service benefit

Flexible working options

Remote working options

Job share option

Job summary

Europia is seeking an Administrative Assistant to support day-to-day operations, coordination of meetings, and record-keeping. The role blends general administration with project and event support within a small charity.

The successful candidate will maintain internal systems, assist across HR, volunteering, finance and communications, and help organise workshops and community activities.

Qualifications

• Experience completing administrative tasks through employment, volunteering, education or a community setting.
• Strong organisational skills and ability to manage workload and deadlines.
• Maintain accurate records, spreadsheets, databases and internal trackers.
• Good written and spoken English; produce clear emails, records and meeting notes.
• Confident using Microsoft Office or Google Workspace, especially spreadsheets.
• Organise calendars, appointments, meetings, room bookings and deadlines.
• Attention to detail; confidentiality and data protection.
• Effective communication with diverse backgrounds.
• Self-motivated, reliable and follow-through on actions.
• Flexible and solutions-focused when priorities change.
• Interested in supporting community projects, events and outreach activities.
• Equality and inclusion commitment.

Responsibilities

• Coordinate meetings and calendars; prepare meeting papers; take minutes.
• Maintain records and internal systems; follow up on actions.
• Support HR, volunteering, finance, fundraising and communications.
• Arrange funded projects: venues, registrations, attendance, materials, schedules, communications.
• Provide administrative support across projects and community events.
• Contribute ideas to improve systems and ways of working.

Skills

Organisational skills

Record keeping

Meetings coordination

MS Office / Google Workspace

Spreadsheets

Calendar management

Minutes taking

Data protection

Written English

Communication

Tools

Microsoft Office

Google Workspace

Job description

Are you organised, reliable and looking to develop your administrative experience within a community charity?

Do you enjoy coordinating meetings, maintaining accurate records and supporting projects and events?

Would you like a varied role where your work contributes to services that make a meaningful difference?

Then we would love to hear from you.

Europia has a vacancy for an Administrative Assistant

• 21 - 35 hours per week (3–5 days) based on the candidate's needs.
• Office based, with some flexibility for home working subject to operational needs
• £25,119 per annum FTE, rising to £26,421 following successful completion of probation (pro rata for part-time hours)

We’re looking for an organised, reliable and proactive Administrative Assistant to support Europia’s day-to-day operations.
This is a varied and hands-on role that combines general administration with support for projects, events and community activities. You will maintain records and internal systems, coordinate meetings and calendars, prepare meeting papers, take minutes and help ensure agreed actions are followed up.

Working under the direction of the Operations Manager and relevant staff leads, you will also provide basic administrative support across HR, volunteering, finance, fundraising and communications.

You will assist with arrangements for funded projects, workshops, outreach activities and community events. This may include coordinating venues, participant registrations, attendance records, materials, schedules and communications with participants, volunteers and external partners.

This is a developmental role offering the opportunity to build broad administrative experience within a small and growing charity. You will work closely with colleagues across the organisation while contributing ideas to improve our systems and ways of working.

The role will suit someone who:

• Has experience completing administrative tasks through employment, volunteering, education or a community setting.
• Has strong organisational skills and can manage a varied workload and multiple deadlines.
• Can maintain accurate records, spreadsheets, databases and internal trackers.
• Has good written and spoken English and can produce clear, professional emails, records and meeting notes.
• Is confident using Microsoft Office or Google Workspace, particularly spreadsheets for tracking and monitoring.
• Can organise calendars, appointments, meetings, room bookings and administrative deadlines.
• Has excellent attention to detail and understands the importance of confidentiality and data protection.
• Communicates effectively and respectfully with people from different backgrounds.
• Is self-motivated, reliable and able to follow through on agreed actions while seeking guidance when needed.
• Can remain calm, flexible and solutions-focused when priorities change.
• Is interested in supporting community projects, events and outreach activities.
• Shares our commitment to equality, inclusion and empowering diverse communities.

Experience of supporting projects, events, community activities, grant-funded work or monitoring and evaluation would be welcomed but is not essential. The ability to speak a Central or Eastern European language would also be an advantage.

Why Europia?
Since 2008, Europia has supported and empowered European nationals across Greater Manchester, including Roma, Romanian, Polish, Ukrainian and other vulnerable migrant communities.

We provide a wide range of free services, including immigration advice, advocacy, welfare support, health and wellbeing projects, emergency assistance, community development and cultural programmes.

At Europia, we are community-led, person-centred and values-driven, placing dignity, inclusion, empowerment and social justice at the heart of everything we do.

We are passionate about creating an inclusive workplace that values diversity and lived experience. We particularly welcome applications from disabled people, people from Black, Asian and minority ethnic backgrounds, and LGBTQ+ communities. We’re proud members of the Experts by Experience Employment Network and are committed to accessible and inclusive recruitment.

At Europia, you’ll have:

• A varied role providing experience across different areas of charity administration.
• The opportunity to support community projects, events and services that make a meaningful difference.
• Support to develop your administrative, coordination and organisational skills.
• The opportunity to contribute ideas for improving systems and ways of working.
• A supportive and collaborative team committed to learning and continuous improvement.

Key information

• Locations: Hybrid, Manchester
• Role Type: Permanent
• Salary: 21 - 35 hours per week (3–5 days) based on the candidate's needs.£25,119 per annum FTE, rising to £26,421 following successful completion of probation (pro rata for part-time hours)

Closing date: 26th October 2026
Interviews: Week commencing 2nd November 2026

More about this role

• Closing Date: Monday 26th October 2026 at 12:00pm
• Employee Benefits: Benefits include:28 days’ annual leave plus bank holidays, pro rata.Paid monthly wellbeing hour.Employee Assistance Programme.7% employer pension contribution at the Living Pension rate.Death in Service benefit following successful completion of probation.Flexible working opportunities, subject to operational needs.Ongoing learning and professional development opportunities.
• Flexible Working Options: Remote Working, Part time
• Would You Consider A Job Share For The Role?: Yes