Administrative Assistant

YMCA Brighton; Manchester; Hybrid; GBP 25,000 - 26,000; Part time

Benefits offered by this job

Living Wage employer

Good Employment Charter member

Job summary

Europia is a values-led charity in Greater Manchester that provides immigration advice, mental health and wellbeing activities, and cultural programming. This role combines general administration with support for projects, events and community activities.

You will maintain records, coordinate meetings, prepare papers and take minutes while supporting HR, volunteering, finance and communications across the organisation.

Qualifications

• Experience completing administrative tasks through employment, volunteering, education or community settings.
• Strong organisational skills and the ability to manage a varied workload and multiple deadlines.
• Ability to maintain accurate records, spreadsheets, databases and internal trackers.
• Good written and spoken English; produce clear emails, notes and records.
• Respect for confidentiality and data protection.
• Effective communication with people from diverse backgrounds.

Responsibilities

• Carry out general administration and support projects, events and community activities.
• Maintain records and internal systems; coordinate meetings and calendars; prepare papers and take minutes; ensure actions are followed up.
• Assist with arrangements for funded projects, workshops, outreach activities and community events (venues, registrations, attendance, materials, schedules, communications).

Skills

Organisational skills

Microsoft Office

Google Workspace

Attention to detail

Confidentiality

Tools

Spreadsheets

Job description

£25,119 per annum FTE, rising to £26,421 following successful completion of probation, pro rata for part-time hours.

Role Status :

21-35 hours per week (3-5 days)

Closing Date :

26 Oct 2026

This is a varied and hands-on role that combines general administration with support for projects, events and community activities. You will maintain records and internal systems, coordinate meetings and calendars, prepare meeting papers, take minutes and help ensure agreed actions are followed up.Working under the direction of the Operations Manager and relevant staff leads, you will also provide basic administrative support across HR, volunteering, finance, fundraising and communications.You will assist with arrangements for funded projects, workshops, outreach activities and community events. This may include coordinating venues, participant registrations, attendance records, materials, schedules and communications with participants, volunteers and external partners.

About Us

Europia is a values-led charity supporting Central and Eastern European (CEE), Roma, and other European nationals across Greater Manchester. Founded in 2008, we provide person-centred services including immigration advice, mental health and wellbeing activities, emergency support, and cultural programming. Our work champions equality, inclusion, and the power of lived experience. We’re a small but impactful team driven by community voice, and we’re proud to be a Living Wage employer and part of the Greater Manchester Good Employment Charter.

About the job

This is a developmental role offering the opportunity to build broad administrative experience within a small and growing charity. You will work closely with colleagues across the organisation while contributing ideas to improve our systems and ways of working.

The role will suit someone who:

• Has experience completing administrative tasks through employment, volunteering, education or a community setting.
• Has strong organisational skills and can manage a varied workload and multiple deadlines.
• Can maintain accurate records, spreadsheets, databases and internal trackers.
• Has good written and spoken English and can produce clear, professional emails, records and meeting notes.
• Is confident using Microsoft Office or Google Workspace, particularly spreadsheets for tracking and monitoring.
• Can organise calendars, appointments, meetings, room bookings and administrative deadlines.
• Has excellent attention to detail and understands the importance of confidentiality and data protection.
• Communicates effectively and respectfully with people from different backgrounds.
• Is self-motivated, reliable and able to follow through on agreed actions while seeking guidance when needed.
• Can remain calm, flexible and solutions-focused when priorities change.
• Is interested in supporting community projects, events and outreach activities.
• Shares our commitment to equality, inclusion and empowering diverse communities.

This application will be anonymised to begin with - so your personal information won't be shown to the hiring manager until they choose to reveal it.You should be careful not to put any identifying information in your answers to any extra application questions.