Commercial Property Care & Operations Administrator

First Commercial Bank (FCB); Greater London; Vor Ort; GBP 26.000 - 36.000; Vollzeit

Zusammenfassung

First Commercial Bank (FCB) is seeking a Commercial Property Management Administrator in London to oversee inspections, maintenance coordination and tenant relations. The role involves invoicing, lease administration and financial reconciliations, supported by a strong command of English and MS Office.

The successful candidate will manage property operations, ensure compliance with UK regulations, and assist with audits and risk management materials.

Qualifikationen

• Two years of relevant experience in commercial property administration, facilities coordination, construction or trades, or a similar role.

Aufgaben

• Conduct daily inspections of common areas, including stairwells, lifts and toilets.
• Record, track and follow up repairs and maintenance requests to ensure timely completion.
• Obtain and review quotations, coordinate contractors, and monitor planned, reactive and weekend works.
• Act as a day-to-day point of contact for tenants, responding to enquiries professionally and promptly.
• Prepare monthly or quarterly rental invoices and VAT statements.
• Coordinate tenant move-ins and move-outs, lease documentation and tenant requests with legal advisers and internal teams.
• Follow up rent arrears and assist with lease amendments where required.
• Reconcile property accounts and ledger entries, and prepare monthly income and expenditure summaries.
• Assist external auditors with annual service charge reconciliations and related queries.
• Coordinate weekly fire alarm tests and twice-yearly evacuation drills.
• Maintain building policies, procedures, compliance certificates and insurance records.
• Support compliance with UK building regulations, fire safety requirements and Energy Performance Certificate obligations.
• Assist with quarterly Risk Management Meeting materials and annual policy updates.
• Support daily post, cheque processing, monthly customer statement mailings and the review of SWIFT documents.
• Maintain accurate operational records and carry out other administrative duties assigned by management.

Kenntnisse

Property management

Tenant relations

Invoicing

Record keeping

Microsoft Office

English fluency

Jobbeschreibung

First Commercial Bank (FCB) is seeking a Commercial Property Management Administrator in London to oversee inspections, maintenance coordination and tenant relations. The role involves invoicing, lease administration and financial reconciliations, supported by a strong command of English and MS Office.

The successful candidate will manage property operations, ensure compliance with UK regulations, and assist with audits and risk management materials.