Property Administrator

First Commercial Bank (FCB); Greater London; On-site; GBP 26,000 - 36,000; Full time

Job summary

First Commercial Bank (FCB) is seeking a Commercial Property Management Administrator in London to oversee inspections, maintenance coordination and tenant relations. The role involves invoicing, lease administration and financial reconciliations, supported by a strong command of English and MS Office.

The successful candidate will manage property operations, ensure compliance with UK regulations, and assist with audits and risk management materials.

Qualifications

• Two years of relevant experience in commercial property administration, facilities coordination, construction or trades, or a similar role.

Responsibilities

• Conduct daily inspections of common areas, including stairwells, lifts and toilets.
• Record, track and follow up repairs and maintenance requests to ensure timely completion.
• Obtain and review quotations, coordinate contractors, and monitor planned, reactive and weekend works.
• Act as a day-to-day point of contact for tenants, responding to enquiries professionally and promptly.
• Prepare monthly or quarterly rental invoices and VAT statements.
• Coordinate tenant move-ins and move-outs, lease documentation and tenant requests with legal advisers and internal teams.
• Follow up rent arrears and assist with lease amendments where required.
• Reconcile property accounts and ledger entries, and prepare monthly income and expenditure summaries.
• Assist external auditors with annual service charge reconciliations and related queries.
• Coordinate weekly fire alarm tests and twice-yearly evacuation drills.
• Maintain building policies, procedures, compliance certificates and insurance records.
• Support compliance with UK building regulations, fire safety requirements and Energy Performance Certificate obligations.
• Assist with quarterly Risk Management Meeting materials and annual policy updates.
• Support daily post, cheque processing, monthly customer statement mailings and the review of SWIFT documents.
• Maintain accurate operational records and carry out other administrative duties assigned by management.

Skills

Property management

Tenant relations

Invoicing

Record keeping

Microsoft Office

English fluency

Job description

Job Title: Commercial Property Management Administrator

Location: First Commercial Bank, London Branch

This is a full-time position. We are seeking a proactive, organised and service-oriented Commercial Property Management Administrator to join.

Building inspections and maintenance

• Conduct daily inspections of common areas, including stairwells, lifts and toilets.
• Record, track and follow up repairs and maintenance requests to ensure timely completion.
• Obtain and review quotations, coordinate contractors, and monitor planned, reactive and weekend works.

Tenant and lease administration

• Act as a day-to-day point of contact for tenants, responding to enquiries professionally and promptly.
• Prepare monthly or quarterly rental invoices and VAT statements.
• Coordinate tenant move-ins and move-outs, lease documentation and tenant requests with legal advisers and relevant internal teams.
• Follow up rent arrears and assist with lease amendments where required.

Property finance and service charges

• Reconcile property accounts and ledger entries, and prepare monthly income and expenditure summaries.
• Prepare cost allocation schedules and supporting documentation.
• Assist external auditors with annual service charge reconciliations and related queries.

Health, safety and compliance

• Coordinate weekly fire alarm tests and twice-yearly evacuation drills.
• Maintain up-to-date building policies, procedures, compliance certificates and insurance records.
• Support compliance with applicable UK building regulations, fire safety requirements and Energy Performance Certificate obligations.

Banking operations and administrative support

• Assist with the preparation of quarterly Risk Management Meeting materials and annual policy and procedure updates.
• Support daily post, cheque processing, monthly customer statement mailings and the review of SWIFT payment documentation.
• Maintain accurate operational records and carry out other administrative duties assigned by management.
• At least two years’ relevant experience in commercial property administration, facilities coordination, construction or trades, office administration, or a similar role.
• Practical understanding of commercial property management and day-to-day building maintenance.
• Confidence with basic accounting, invoicing and reconciliations.
• Familiarity with UK building, health and safety, fire safety and compliance requirements.
• Business fluency in spoken and written English.
• Strong Microsoft Office skills, particularly Word and Excel.
• A highly organised, dependable and accurate approach, with the diplomacy and follow-through needed to manage tenants, contractors, repairs and operational tasks effectively.

Right to work

Applicants must already have the right to work in the UK. Please note that we are unable to offer visa sponsorship for this role.