Commercial Administrator: Invoicing & Contracts Support

Mitie Cleaning & Hygiene Services; West Yorkshire; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Virtual GP

Salary Finance

Choices lifestyle benefits platform

Extra holidays (5 days)

MiDeals discounts

Cycle to work

Life cover

Enhanced pension contributions

Mitie Matching Share Plan

Mitie Stars rewards

Job summary

Mitie is seeking a Commercial Administrator in Highburton, West Yorkshire to provide administrative and commercial support ensuring the efficient delivery of contracts and projects. The role is 40 hours per week with a salary of £28,053 per year, and offers exposure to invoicing, purchase orders and client liaison.

You will work with internal stakeholders, maintain accurate records, and contribute to financial reporting while developing key skills in commercial administration.

Qualifications

• Previous experience in an administrative or commercial support role.
• Experience generating and submitting invoices through internal and client portals.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational and time-management skills.
• High level of accuracy and attention to detail.
• Strong communication and stakeholder management skills.
• Ability to work independently and as part of a team to prioritise workload effectively.

Responsibilities

• Provide administrative and commercial support to ensure the efficient delivery of contracts and projects, including processing invoices, maintaining records, supporting financial reporting, assisting with contract administration, and liaising with clients, suppliers, and internal stakeholders.
• Manage the invoicing process by preparing, validating, submitting, tracking and reconciling invoices through both internal and client portals, whilst investigating and resolving any billing queries.
• Support commercial activities by managing purchase orders, quotations and variations, preparing quotations for clients, maintaining accurate commercial records, documentation and databases, and creating tasks based on client-provided scopes and supporting documents.
• Communicate effectively with clients and stakeholders through telephone and email correspondence, answering enquiries, building positive relationships, taking messages and directing calls to the appropriate departments.
• Provide administrative support to the wider commercial and operational teams, including preparing instructions for operational delivery and ensuring all activities are completed accurately and within contractual requirements.

Skills

Invoicing

Microsoft Office

Time management

Stakeholder management

Attention to detail

Communication skills

Tools

Microsoft Excel

Job description

Mitie is seeking a Commercial Administrator in Highburton, West Yorkshire to provide administrative and commercial support ensuring the efficient delivery of contracts and projects. The role is 40 hours per week with a salary of £28,053 per year, and offers exposure to invoicing, purchase orders and client liaison.

You will work with internal stakeholders, maintain accurate records, and contribute to financial reporting while developing key skills in commercial administration.