Commercial Admin & Payroll Specialist (CAFM)

OCS Group; Glasgow; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Award-Winning Employer

Digital Learning

Retail Perks

Professional Growth

Flexible Pay

Job summary

OCS Group in Glasgow is seeking a Commercial Administration Support professional to work in our Glasgow office, 08:00-16:30, Monday to Friday. You will ensure accurate financial data, compliant documentation and effective commercial processes across the project delivery team.

You will coordinate timesheets, payroll templates, procurement workflows and maintain records across CAFM/ERP systems, liaising with engineers, suppliers and internal stakeholders.

Qualifications

• Experience in commercial, project, finance or payroll administration is advantageous.
• Experience in construction, facilities management, engineering or technical services is desirable.
• Attention to detail with ability to manage financial and commercial data accurately.
• Experience using CAFM or ERP systems would be advantageous.
• Strong IT skills, including advanced Excel, Microsoft Office and SharePoint.
• Excellent communication and interpersonal skills engaging with suppliers, clients and internal teams.
• Strong organisational skills with ability to manage competing priorities and deadlines.
• Tenacious approach ensuring queries and issues are resolved.
• Strong listening skills to understand and interpret instructions.
• Able to work independently and within a wider project team.

Responsibilities

• Liaise with engineers and operatives to ensure timesheets are completed correctly and submitted on time.
• Process and cost engineers’ and operatives’ timesheets within the CAFM system.
• Prepare and populate payroll upload templates in line with payroll cut-off dates.
• Liaise with the Payroll Team to investigate and resolve queries promptly.
• Support procurement processes, ensuring appropriate documentation and procedures are followed.
• Maintain accurate financial, commercial and project data across relevant systems.
• Coordinate commercial administration and workflows across the project delivery team.
• Maintain accurate records and ensure project and commercial documentation is up to date.
• Provide Project Managers with accurate information to support commercial decision-making.
• Liaise confidently with suppliers, clients, engineers and internal stakeholders.
• Identify and resolve discrepancies or issues relating to timesheets, costs, payroll or commercial information.

Skills

Commercial administration

Payroll administration

Financial data accuracy

CAFM/ERP systems

Advanced Excel

SharePoint

Interpersonal skills

Organisational skills

Problem solving

Listening skills

Team player

Job description

OCS Group in Glasgow is seeking a Commercial Administration Support professional to work in our Glasgow office, 08:00-16:30, Monday to Friday. You will ensure accurate financial data, compliant documentation and effective commercial processes across the project delivery team.

You will coordinate timesheets, payroll templates, procurement workflows and maintain records across CAFM/ERP systems, liaising with engineers, suppliers and internal stakeholders.