Contracts & Compliance Administrator (FM Support)

OCS Group; Loanhead, Glasgow; Presencial; GBP 27.000 - 36.000; Jornada completa

Descripción de la vacante

OCS UK & Ireland is seeking an organized Contracts Administrator to join the Hard Services team in Loanhead or Glasgow. You will support the Account Director, Compliance Manager and Account Managers, keeping jobs, quotations and compliance records up to date.

You’ll manage your own workload, follow up with subcontractors and suppliers, raise purchase orders, update the CAFM system Concept, and produce reports for the account team.

Formación

• Strong administrative experience and the ability to manage competing priorities and deadlines.
• Confidence using Microsoft Office and learning new systems.
• Clear written and verbal communication skills and the ability to build good working relationships with colleagues, clients and suppliers.
• Attention to detail when handling quotations, purchase orders and compliance records.
• A proactive approach to following up outstanding actions and escalating issues when needed.
• An interest in facilities management and an understanding of how accurate administration supports service delivery and cost control.
• Right to work in the UK.

Responsabilidades

• Send enquiries to subcontractors, follow up on responses and help prepare and track quotations for the client.
• Raise purchase orders and keep quotation and purchase order records up to date.
• Use Concept, our CAFM system, to update jobs, monitor progress and close completed tasks.
• Follow up on outstanding work with colleagues and subcontractors to help the team meet deadlines and service targets.
• Maintain contract folders, supplier contact lists and escalation procedures.
• Log and track customer escalations, keeping the relevant people informed through to resolution.
• Update compliance records and issue documentation to client sites for their logbooks.
• Download system data and produce reports for the account team. Training will be provided.

Conocimientos

Administrative experience

Communication skills

Relationship building

Prioritization / time management

Herramientas

Microsoft Office

CAFM Concept (Concept system)

Descripción del empleo

OCS UK & Ireland is seeking an organized Contracts Administrator to join the Hard Services team in Loanhead or Glasgow. You will support the Account Director, Compliance Manager and Account Managers, keeping jobs, quotations and compliance records up to date.

You’ll manage your own workload, follow up with subcontractors and suppliers, raise purchase orders, update the CAFM system Concept, and produce reports for the account team.