Commercial Admin & CAFM Payroll Coordinator

OCS; Glasgow; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Wagestream access for early wages

Discounts via Hapi app

OCS Academy training and development

Job summary

OCS UK & Ireland is seeking an organised Commercial Administrator to support the project delivery team in Glasgow. You will ensure accurate timesheet recording, costings, and payroll data within the CAFM/ERP framework, while assisting procurement and maintaining essential commercial records.

You will liaise with engineers, operatives and internal stakeholders to resolve queries and support informed commercial decisions. A detail‑minded communicator with strong IT skills will thrive in this role.

Qualifications

• Experience in commercial, project, finance or payroll administration.
• Experience in construction, facilities management, engineering, or technical services is desirable.
• Excellent attention to detail with the ability to manage financial and commercial data accurately.
• Experience using CAFM or ERP systems would be advantageous.
• Strong IT skills including Excel, Office and SharePoint.
• Excellent communication and interpersonal skills with suppliers, clients and internal teams.

Responsibilities

• Liaise with engineers and operatives to ensure timesheets are completed and submitted on time.
• Cost and process engineers’ and operatives’ timesheets within the CAFM system.
• Prepare payroll upload templates in line with payroll cut-off dates.
• Coordinate with Payroll Team to resolve queries promptly.
• Support procurement processes with proper documentation and procedures.
• Maintain accurate financial, commercial and project data across systems.
• Coordinate commercial administration and workflows across the project team.
• Keep project and commercial documentation up to date.
• Provide Project Managers with timely information to support commercial decisions.
• Liaise with suppliers, clients, engineers and internal stakeholders.
• Identify and resolve discrepancies related to timesheets, costs, payroll or data.

Skills

Timesheets management

Payroll administration

Financial data accuracy

CAFM/ERP systems

Advanced Excel

MS Office & SharePoint

Communication with stakeholders

Organisational skills

Tools

CAFM system

Job description

OCS UK & Ireland is seeking an organised Commercial Administrator to support the project delivery team in Glasgow. You will ensure accurate timesheet recording, costings, and payroll data within the CAFM/ERP framework, while assisting procurement and maintaining essential commercial records.

You will liaise with engineers, operatives and internal stakeholders to resolve queries and support informed commercial decisions. A detail‑minded communicator with strong IT skills will thrive in this role.