Administrator-Technical Services

OCS; Glasgow; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Wagestream access for early wages

Discounts via Hapi app

OCS Academy training and development

Job summary

OCS UK & Ireland is seeking an organised Commercial Administrator to support the project delivery team in Glasgow. You will ensure accurate timesheet recording, costings, and payroll data within the CAFM/ERP framework, while assisting procurement and maintaining essential commercial records.

You will liaise with engineers, operatives and internal stakeholders to resolve queries and support informed commercial decisions. A detail‑minded communicator with strong IT skills will thrive in this role.

Qualifications

• Experience in commercial, project, finance or payroll administration.
• Experience in construction, facilities management, engineering, or technical services is desirable.
• Excellent attention to detail with the ability to manage financial and commercial data accurately.
• Experience using CAFM or ERP systems would be advantageous.
• Strong IT skills including Excel, Office and SharePoint.
• Excellent communication and interpersonal skills with suppliers, clients and internal teams.

Responsibilities

• Liaise with engineers and operatives to ensure timesheets are completed and submitted on time.
• Cost and process engineers’ and operatives’ timesheets within the CAFM system.
• Prepare payroll upload templates in line with payroll cut-off dates.
• Coordinate with Payroll Team to resolve queries promptly.
• Support procurement processes with proper documentation and procedures.
• Maintain accurate financial, commercial and project data across systems.
• Coordinate commercial administration and workflows across the project team.
• Keep project and commercial documentation up to date.
• Provide Project Managers with timely information to support commercial decisions.
• Liaise with suppliers, clients, engineers and internal stakeholders.
• Identify and resolve discrepancies related to timesheets, costs, payroll or data.

Skills

Timesheets management

Payroll administration

Financial data accuracy

CAFM/ERP systems

Advanced Excel

MS Office & SharePoint

Communication with stakeholders

Organisational skills

Tools

CAFM system

Job description

About The Role

Working closely with the project delivery team, you will provide key commercial and administrative support, ensuring accurate financial data, compliant documentation and the efficient management of commercial processes.

Working Pattern - 08.00-16.30 Monday to Friday

Purpose of Role

Working closely with the project delivery team, you will provide key commercial and administrative support, ensuring accurate financial data, compliant documentation and the efficient management of commercial processes.

A key part of the role will be ensuring engineers’ and operatives’ time is accurately recorded and costed within the Technical Services CAFM system, alongside preparing payroll information and supporting wider commercial and procurement activities.

You will coordinate core processes across the project team, providing Project Managers with accurate and timely information to support effective commercial decision-making.

The role is based in our Glasgow Office.

Main Duties

• Liaise with engineers and operatives to ensure timesheets are completed correctly and submitted within agreed timescales.
• Process and accurately cost engineers’ and operatives’ timesheets within the CAFM system.
• Prepare and populate payroll upload templates in line with payroll cut-off dates.
• Liaise with the Payroll Team to investigate and resolve queries promptly.
• Support procurement processes, ensuring appropriate documentation and procedures are followed.
• Maintain accurate financial, commercial and project data across relevant systems.
• Coordinate commercial administration and workflows across the project delivery team.
• Maintain accurate records and ensure project and commercial documentation is kept up to date.
• Provide Project Managers with accurate information to support commercial decision-making.
• Liaise confidently with suppliers, clients, engineers and internal stakeholders.
• Help identify and resolve discrepancies or issues relating to timesheets, costs, payroll or commercial information.

Skills & Experience

• Previous experience in commercial, project, finance or payroll administration would be advantageous.
• Experience within construction, facilities management, engineering or technical services would be desirable.
• Excellent attention to detail with the ability to manage financial and commercial data accurately.
• Experience using CAFM or ERP systems would be advantageous.
• Strong IT skills, including advanced Excel, Microsoft Office and SharePoint.
• Excellent communication and interpersonal skills, with confidence engaging with suppliers, clients and internal teams.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Tenacious approach with the ability to follow queries and issues through to resolution.
• Strong listening skills with the ability to understand and interpret instructions accurately.
• Able to work effectively both independently and as part of a wider project team.

About The Company

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

• Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
• Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
• Retail Perks: With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.
• Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
• Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.