Commercial Admin

Liberty Gas Group; West Midlands; Hybrid; GBP 26,000 - 37,000; Full time

Job summary

Liberty Property Maintenance WPS is recruiting a Commercial Administrator to join our growing responsive maintenance team in Birmingham on a major local authority contract. You'll own key commercial and financial administration tasks, support governance processes, and drive cost control across multiple workstreams, using systems like COINS, Maintain and SharePoint to deliver accurate reporting.

This is a newly created role offering visibility across procurement, invoices, payments, and final

Qualifications

• Proven experience in a Commercial Admin / Finance Admin role within a responsive maintenance, construction, or infrastructure environment.
• Experience handling purchase ledgers, subcontractor accounts, and cost control activities.
• Familiar with COINS and Maintain (highly desirable) and proficient in SharePoint workflows.
• Strong organisational skills with a proactive, detail-oriented approach.
• Ability to collaborate with commercial, operational and supply chain stakeholders.

Responsibilities

• Administering subcontractor accounts and documentation
• Managing purchase, subcontract, and sales ledgers
• Supporting supply chain management, including performance scoring and payment applications
• Raising and processing purchase orders (POs)
• Assisting with cash collection and cost control activities
• Conducting on-site material audits
• Supporting client quote production
• Assisting with supply chain onboarding and procurement processes
• Maintaining systems including COINS and client platforms (e.g. Maintain)
• Managing documentation and workflows via SharePoint
• Supporting governance, compliance, final accounts, and variations

Skills

Commercial administration

Finance administration

Cost control

Stakeholder management

Tools

COINS

Maintain

SharePoint

Job description

Commercial Administrator (Hybrid)

Birmingham

Competitive salary

Liberty Property Maintenance WPS are looking for a Commercial Administrator to join our growing responsive maintenance team.

Are you an experienced Commercial Administrator looking to play a key role within a major local authority contract?

We re recruiting for a newly created position supporting the Birmingham City Council contract, where you ll work closely with the Senior Commercial Manager and Quantity Surveyor to drive commercial performance, financial accuracy, and operational efficiencies.

This is an opportunity to join a growing team and shape a role that is critical to the success of service delivery.

The Role

You ll take ownership of key commercial and financial administration activities, supporting both day-to-day operations and governance processes across the contract. Working across multiple workstreams, you ll ensure strong cost control, supply chain compliance and accurate financial reporting.

Key Responsibilities

• Administering subcontractor accounts and documentation
• Managing purchase, subcontract, and sales ledgers
• Supporting supply chain management, including performance scoring and payment applications
• Raising and processing purchase orders (POs)
• Assisting with cash collection and cost control activities
• Conducting on-site material audits
• Supporting client quote production
• Assisting with supply chain onboarding and procurement processes
• Maintaining systems including COINS and client platforms (e.g. Maintain)
• Managing documentation and workflows via SharePoint
• Supporting governance, compliance, final accounts, and variations

What We re Looking For

Proven experience in a Commercial Admin / Finance Admin role within a responsive maintenance, construction, or infrastructure environment

Ideally from a Responsive Maintenance background or experience working for subcontractors on Responsive Maintenance programmes within direct delivery models

Strong understanding of purchase ledger, subcontractor processes, and cost control

Experience using systems such as COINS, Maintain (highly desirable)

A proactive, detail-oriented approach with strong organisational skills

Confident working with stakeholders across commercial, operational, and supply chain teams

Background in a direct labour or self-delivery environment is advantageous

Working Pattern

• Hybrid: 3 days in the office, 2 days working from home
• Flexibility across locations including Redditch and Liverpool travel

Why Apply?

Be part of a new role with real impact on contract performance

Join a supportive commercial team during a key transformation phase

Gain exposure to major public sector contracts

Career progression into Assistant QS pathway

Work on a high-profile, long-term contract

Closing Date:

ASAP (We may close early due to high demand)

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check (DBS) at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject to additional pre-employment checks.