Hybrid Commercial Administrator: Public Sector Contract

Liberty Gas Group; West Midlands; Hybrid; GBP 26,000 - 37,000; Full time

Job summary

Liberty Property Maintenance WPS is recruiting a Commercial Administrator to join our growing responsive maintenance team in Birmingham on a major local authority contract. You'll own key commercial and financial administration tasks, support governance processes, and drive cost control across multiple workstreams, using systems like COINS, Maintain and SharePoint to deliver accurate reporting.

This is a newly created role offering visibility across procurement, invoices, payments, and final

Qualifications

• Proven experience in a Commercial Admin / Finance Admin role within a responsive maintenance, construction, or infrastructure environment.
• Experience handling purchase ledgers, subcontractor accounts, and cost control activities.
• Familiar with COINS and Maintain (highly desirable) and proficient in SharePoint workflows.
• Strong organisational skills with a proactive, detail-oriented approach.
• Ability to collaborate with commercial, operational and supply chain stakeholders.

Responsibilities

• Administering subcontractor accounts and documentation
• Managing purchase, subcontract, and sales ledgers
• Supporting supply chain management, including performance scoring and payment applications
• Raising and processing purchase orders (POs)
• Assisting with cash collection and cost control activities
• Conducting on-site material audits
• Supporting client quote production
• Assisting with supply chain onboarding and procurement processes
• Maintaining systems including COINS and client platforms (e.g. Maintain)
• Managing documentation and workflows via SharePoint
• Supporting governance, compliance, final accounts, and variations

Skills

Commercial administration

Finance administration

Cost control

Stakeholder management

Tools

COINS

Maintain

SharePoint

Job description

Liberty Property Maintenance WPS is recruiting a Commercial Administrator to join our growing responsive maintenance team in Birmingham on a major local authority contract. You'll own key commercial and financial administration tasks, support governance processes, and drive cost control across multiple workstreams, using systems like COINS, Maintain and SharePoint to deliver accurate reporting.

This is a newly created role offering visibility across procurement, invoices, payments, and final