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Client Care Administrator

Bodyset

Cobham

On-site

GBP 22,000 - 28,000

Full time

Yesterday

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Job summary

A leading company in wellness and fitness services is seeking a Client Care Administrator for their new clinic in Cobham. The role involves providing exceptional customer service, managing patient appointments, and supporting clinical staff. Ideal candidates will possess strong communication skills, a professional demeanor, and a proactive attitude. This full-time position offers an opportunity to be part of a dedicated team focused on enhancing client experiences in a healthcare setting.

Qualifications

Exceptional customer service skills and a proven track record.
Good working knowledge of Excel/Word/Outlook.
Knowledge of healthcare/medical industry is desirable.

Responsibilities

Meet and greet clients in a warm and friendly manner.
Manage patient appointments across multiple clinic locations.
Support the Operations teams in day-to-day running of the business.

Skills

Customer Service

Communication

Initiative

Tools

Excel

Word

Outlook

Practice Management Software

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1 month ago Be among the first 25 applicants

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We are looking for an experienced receptionist to join our team and work at our newly opened flagship clinic.

You will work alongside an expanding clinical team and will be responsible for supporting clients locally and assisting with administration tasks and patients’ bookings.

The position will act as an initial point of contact so the applicant should be professional, friendly and possess a good telephone manner and exceptional customer service skills.

KEY RESPONSIBILITIES

Meet and greet clients in a warm, friendly and professional manner, and direct them to the waiting area or to the appropriate personnel
Ensure high standards of cleanliness are maintained throughout the clinic and manage the general upkeep of the reception area, office and consultation rooms.
Be responsible for opening and closing the clinic.
Answer, screen and direct telephone calls, take and communicate accurate message
Handle enquiries from existing and prospective clients diligently.
Quickly and efficiently manage incoming patient referrals from a wide range of sources.
Manage patient appointment across multiple clinic locations and actively support clinical staff in managing their diaries and administrative duties
Develop in depth service knowledge and offer information about services to clients.
Maintain accurate and up to date client records, billing details and appointments using the companies practice management software.
Support the Regional Clinical Teams with their patient caseload ensuring a smooth client journey.
Support the Operations teams in day-to-day running of the business when required including liaising with suppliers and outsourced departments as required.
Undergo fire warden training to ensure clinic is safe and legal

REQUIRED EXPERIENCE/ QUALIFICATIONS

Exceptional customer service skills and a proven track record of delivering service beyond expectations
Polite and confident telephone manner
Possess a ‘can do’ attitude
Good working knowledge of Excel/Word/Outlook and experience working with practice management software/client databases
Excellent communication skills, both verbal and written.
Ability to act on your own initiative without constant supervision.
Ability to work both within a dedicated team as well as independently and out-of-hours where required
Calm under pressure, and able to remain professional at all times.
Knowledge of/experience in a healthcare/medical industry is desirably.

Seniority level

Seniority level
Not Applicable

Employment type

Employment type
Full-time

Job function

Job function
Other
Industries
Wellness and Fitness Services

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