Client Accounting Coordinator

UTA; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

UTA provides client accounting services and seeks a Coordinator to maintain booking data, assist with invoicing, and allocate payments. You will engage with agents, buyers, and finance partners to ensure data is complete and actioned promptly.

The role supports collections, month-end close, and regular financial reporting across the deal lifecycle. Ideal candidates have strong Excel/Outlook skills and experience with ERP systems like NetSuite or OPAL, plus excellent communication and

Qualifications

• Experience with Excel and Outlook in a busy environment.
• Experience in accounting, finance operations, or commercial support roles.
• Attention to detail and ability to manage multiple priorities.
• Strong communication skills with stakeholders at all levels.
• Experience with NetSuite or similar ERP systems is preferred.

Responsibilities

• Maintain accurate booking data and support invoicing processes.
• Manage payment allocation and assist with collections activity.
• Act as a point of contact for day-to-day queries to internal stakeholders.
• Maintain client booking information and ensure data integrity in systems.
• Review booking submissions and raise client invoices per deal terms.
• Allocate and process incoming client payments with Cash Management.
• Proactively track outstanding receivables and support timely collections.
• Prepare artist statements and supporting financial documentation.
• Respond to queries with clear, professional information.
• Prepare and distribute regular reporting to agents for forecasting and insights.
• Participate in check-ins with agents to align booking and financial data.
• Support month-end close activities and ensure revenue accuracy.
• Contribute to process improvements and provide coverage during leave.
• Support ad hoc requests and projects as required.

Skills

Excel

Outlook

Communication

Attention to detail

Multitasking

Organisation

Problem-solving

Experience with high-volume roles

Tools

NetSuite

OPAL

Job description

Responsibilities

• As a Coordinator, Client Accounting, you will be responsible for maintaining accurate booking data, supporting invoicing processes, managing payment allocation, and assisting with collections activity. You will work closely with agents, assistants, buyer & client teams, and finance partners to ensure that information is complete, accurate, and actioned in a timely manner
• You will act as a key point of contact for day-to-day queries, providing clear and professional support to internal stakeholders while helping to ensure smooth operational delivery across the deal lifecycle
• Maintain accurate and up-to-date client booking information within internal systems, ensuring completeness and data integrity
• Review booking submissions and raise client invoices in accordance with agreed deal terms, both on an ad hoc and scheduled basis
• Allocate and process incoming client payments, liaising with Cash Management to ensure accurate application to bookings
• Proactively track and follow up on outstanding receivables, supporting timely collections and resolution of discrepancies
• Prepare artist statements and supporting financial documentation
• Respond to client, agent, and buyer queries in a timely and professional manner, providing clear and accurate information
• Prepare and distribute regular reporting to agents to support forecasting, collections, and performance insights
• Participate in regular check-ins with agents and assistants to ensure alignment on booking and financial data
• Support month-end close activities, ensuring completeness and accuracy of revenue and cash application
• Contribute to process improvements and operational initiatives as required
• Provide coverage for team members during periods of leave, ensuring continuity of service and delivery
• Support ad hoc requests and projects as required by the team and wider business

Required Skills & Experience

• Proficiency in Excel and Outlook
• Experience with NetSuite, OPAL, or similar systems preferred
• Experience working in a fast-paced, high-volume environment
• Entertainment, media, or agency experience is advantageous but not essential
• Excellent communication skills, with confidence working directly with stakeholders across all levels
• Previous experience in accounting, finance operations, or a similar commercial support role
• Strong attention to detail and ability to manage multiple priorities
• Strong organisational and problem-solving skills