Coordinator (Client Accounting)

UTA; Greater London; On-site; GBP 28,000 - 40,000; Full time

Job summary

United Talent Agency in London is seeking a Coordinator, Client Accounting to manage booking data, support invoicing processes, allocate payments and assist with collections. You’ll work closely with agents, assistants, production teams, and finance partners to ensure data accuracy and timely invoicing.

The role offers exposure to the commercial and financial operations behind the entertainment industry, with opportunities to support end-to-end deal lifecycles and month-end close activities.

Qualifications

• 1–2 years experience in accounting, finance operations, or a similar commercial support role.
• Experience in a fast-paced, high-volume environment.
• Proficiency in Excel and Outlook.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent communication skills across all levels.

Responsibilities

• Maintain accurate and up-to-date client booking information within internal systems.
• Raise client invoices in accordance with deal terms (ad hoc and scheduled).
• Allocate and process incoming client payments with Cash Management.
• Proactively track and follow up on outstanding receivables and collections.
• Prepare and distribute regular reporting to agents for forecasting and performance insights.
• Support month-end close activities and ensure revenue and cash application accuracy.
• Contribute to process improvements and operational initiatives.
• Provide coverage for team members during periods of leave and support ad hoc requests.

Skills

Attention to detail

Organisation

Problem solving

Communication skills

Stakeholder management

Multi-tasking

Tools

Excel

Outlook

NetSuite

OPAL

Job description

• United Talent Agency (UTA) has an exciting opportunity for a Coordinator, Client Accounting to join our function in London
• This role sits within a fast‑paced, collaborative team and supports the end‑to‑end management of commercial deals, from booking set‑up through to invoicing, collections, and reporting
• The successful candidate will be highly organised, detail-oriented, and able to manage a high volume of transactions while maintaining accuracy and strong stakeholder relationships
• This position offers excellent exposure to the commercial and financial operations underpinning the entertainment industry
• As a Coordinator, Client Accounting, you will be responsible for maintaining accurate booking data, supporting invoicing processes, managing payment allocation, and assisting with collections activity
• You will work closely with agents, assistants, production teams, and finance partners to ensure that all commercial and financial information is complete, accurate, and actioned in a timely manner
• You will act as a key point of contact for day‑to‑day queries, providing clear and professional support to internal stakeholders while helping to ensure smooth operational delivery across the deal lifecycle
• Maintain accurate and up‑to‑date client booking information within internal systems, ensuring completeness and data integrity
• Review booking data submitted by assistants, ensuring commercial terms are correctly reflected and bookings are ready for invoicing
• Raise client invoices in accordance with agreed deal terms, both on an ad hoc and scheduled basis
• Monitor deal progression to ensure all required production and contractual information is received to enable timely invoicing
• Allocate and process incoming client payments, liaising with Cash Management to ensure accurate application to bookings
• Proactively track and follow up on outstanding receivables, supporting timely collections and resolution of discrepancies
• Respond to client, agent, and production queries in a timely and professional manner, providing clear and accurate information
• Prepare and distribute regular reporting to agents to support forecasting, collections, and performance insights
• Participate in regular check‑ins with agents and assistants to ensure alignment on booking and financial data
• Review and approve bookings within internal systems in line with established controls and processes
• Support month‑end close activities, ensuring completeness and accuracy of revenue and cash application
• Contribute to process improvements and operational initiatives as required
• Provide coverage for team members during periods of leave, ensuring continuity of service and delivery
• Support ad hoc requests and projects as required by the team and wider business

Experience with NetSuite, OPAL, or similar systems preferredStrong attention to detail and ability to manage multiple prioritiesStrong organisational and problem-solving skillsExperience working in a fast-paced, high-volume environment1–2 years’ experience in accounting, finance operations, or a similar commercial support roleProficiency in Excel and OutlookEntertainment, media, or agency experience is advantageous but not essentialExcellent communication skills, with confidence working directly with stakeholders across all levels