Client Accounting Assistant

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates; City Of London; On-site; GBP 25,000 - 38,000; Full time

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates is seeking a Billing Support professional to provide client accounting analysis and billing assistance within a fast-paced finance team.

You will assist with bill preparation, review balances, and respond to internal inquiries while collaborating with supervisors and team members to meet department service guidelines.

Qualifications

• Minimum of one year of general office experience.
• Proficient with Outlook, Excel and Word.
• Good written and verbal communication skills.

Responsibilities

• Assist with billing and client analysis projects.
• Review outstanding balance reports and prepare bills.
• Prepare narratives, write-offs, transfers and retainer applications.
• Respond to inquiries from attorneys and staff with professional communication.
• Escalate issues to management as needed.
• Maintain logs for billing, reminders and partner responses.
• Document discussions and actions for follow-up.

Skills

Communication skills

Interpersonal skills

Time management

Confidentiality

Teamwork

Adaptability

Attention to detail

Tools

Outlook

Excel

Word

Job description

Provides client accounting analysis and billing support to a wider finance team. Assists with bill preparation, and follows-up on all matters of billing and collection and responds to related internal inquiries. Works closely with supervisor and team members to meet department service guidelines.

ESSENTIAL FUNCTIONS

• Assists with handling billing and client analysis projects.
• Reviews outstanding balance reports.
• Prepares bills, completes partner edits, prepares internal forms and back-up including preparation of narrative descriptions, write-offs, transfers, retainer and on-account applications.
• Responds to inquiries and requests for information made by attorneys, secretaries, legal assistants and business services professionals using effective communication skills, both oral and written.
• Communicates situations requiring escalation to management.
• Actively seeks to consistently develop knowledge of all Client Accounting procedures and processes.
• Uses sound judgment when approaching problems and making decisions.
• Updates and maintains logs for billing, reminder memos and partner responses.
• Documents meetings/discussions with partners for actions and/or later follow-up.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies and procedures.
• Performs other related duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND OTHER JOB-RELATED COMPETENCIES

• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, Word), with the ability to learn new software and operating systems
• Knowledge of UK and international VAT rules
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to travel
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

EDUCATION AND EXPERIENCE

• Minimum of one year of general office experience