Cardiff Office Receptionist & Admin Coordinator

BMA; Cardiff; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

30 days holiday entitlement

Bank holidays

Pension contributions

Flexible benefits

Learning and development

Job summary

BMA Cymru Wales is seeking an experienced Office Administrator/Receptionist to be the first point of contact for members and stakeholders at our Cardiff office. This full-time, on-site role covers reception, general admin, meeting support and events coordination.

You will manage inboxes, book meetings, provide IT support for in-person or hybrid meetings, order supplies, maintain health and safety information and assist with travel and recruitment events. Strong MS Office skills essential.

Qualifications

• Experience as a Receptionist, Office Administrator or equivalent role.
• Excellent administrative and organisational skills.
• Experience with inbox management.
• Experience in taking and preparing meeting notes and actions.
• Good written and verbal communication skills.
• Experience with MS Office including Teams, Word, Outlook and Excel.
• Experience in event organisation desirable.

Responsibilities

• Act as first point of contact for all members, non-members and stakeholders contacting BMA Cymru Wales by telephone/email
• Assist with arranging meetings with external stakeholders
• Provide IT support for meetings in the office or hybrid
• To be responsible for ordering stationery, kitchen supplies and other office items
• Day to day management of office maintenance
• Update Health and Safety information as required relating to the office
• Organise any travel for team members as required
• Assist with recruitment events, ordering and posting materials to sites and activists
• To arrange the individual team meetings; including agenda, taking notes and an action list
• Provide wider administrative support to teams in Cymru Wales when required

Tools

MS Teams

Word

Outlook

Excel

Job description

BMA Cymru Wales is seeking an experienced Office Administrator/Receptionist to be the first point of contact for members and stakeholders at our Cardiff office. This full-time, on-site role covers reception, general admin, meeting support and events coordination.

You will manage inboxes, book meetings, provide IT support for in-person or hybrid meetings, order supplies, maintain health and safety information and assist with travel and recruitment events. Strong MS Office skills essential.