Business Unit Sales & Operations Coordinator

CBRE Local UK; City Of London; On-site; GBP 26,000 - 38,000; Full time

Job summary

CBRE Managed Services in London is seeking an experienced Administrative Assistant to provide comprehensive support to the Business Unit Leader and Business Development Manager. You will manage calendars, coordinate meetings, prepare reports, and handle communications with clients and internal teams.

You will ensure policies are followed, maintain safety and QA processes, and assist in sales literature and tender materials as needed.

Qualifications

• Experience in administrative support in a corporate environment.
• Proven ability to manage calendars, meetings and communications.
• Proactive, well-organised and able to work with minimal supervision.

Responsibilities

• Communicate and implement business policies and processes.
• Maintain health and safety policy compliance across the unit.
• Arrange Contract Review Meetings for senior staff.
• Prepare the monthly Business Unit Review Pack.
• Manage QHSE online reporting including hazards and audits.
• Maintain the annual Audit Schedule.
• Track holidays and sickness for senior management.
• Update staffing structures on contracts when requested.
• Provide ad-hoc event management support.
• Handle diary and email management for the BU Leader.
• Arrange travel for the BU Leader as needed.
• Collaborate with operational managers to develop the business.
• Promote the core values of CBRE Managed Services.
• Guide and coach other coordinators to deliver best practice.
• Support management and team communications and reporting.
• Provide training planning and development opportunities.
• Assist with sales opportunities and the sales process.
• Complete Pre-Qualifying Questionnaires for the BU.
• Assist in producing sales literature (ITT, RFP, RFI, brochures).
• Arrange sales calls with the Senior Team.
• Work with subcontractors and the Business Development Manager on pricing.
• Support mobilisation activities as required.

Skills

Communication skills

Organisational skills

Attention to detail

Time management

Numeracy

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

CBRE Managed Services in London is seeking an experienced Administrative Assistant to provide comprehensive support to the Business Unit Leader and Business Development Manager. You will manage calendars, coordinate meetings, prepare reports, and handle communications with clients and internal teams.

You will ensure policies are followed, maintain safety and QA processes, and assist in sales literature and tender materials as needed.