Business Unit Sales Coordinator

CBRE Local UK; City Of London; On-site; GBP 26,000 - 38,000; Full time

Job summary

CBRE Managed Services in London is seeking an experienced Administrative Assistant to provide comprehensive support to the Business Unit Leader and Business Development Manager. You will manage calendars, coordinate meetings, prepare reports, and handle communications with clients and internal teams.

You will ensure policies are followed, maintain safety and QA processes, and assist in sales literature and tender materials as needed.

Qualifications

• Experience in administrative support in a corporate environment.
• Proven ability to manage calendars, meetings and communications.
• Proactive, well-organised and able to work with minimal supervision.

Responsibilities

• Communicate and implement business policies and processes.
• Maintain health and safety policy compliance across the unit.
• Arrange Contract Review Meetings for senior staff.
• Prepare the monthly Business Unit Review Pack.
• Manage QHSE online reporting including hazards and audits.
• Maintain the annual Audit Schedule.
• Track holidays and sickness for senior management.
• Update staffing structures on contracts when requested.
• Provide ad-hoc event management support.
• Handle diary and email management for the BU Leader.
• Arrange travel for the BU Leader as needed.
• Collaborate with operational managers to develop the business.
• Promote the core values of CBRE Managed Services.
• Guide and coach other coordinators to deliver best practice.
• Support management and team communications and reporting.
• Provide training planning and development opportunities.
• Assist with sales opportunities and the sales process.
• Complete Pre-Qualifying Questionnaires for the BU.
• Assist in producing sales literature (ITT, RFP, RFI, brochures).
• Arrange sales calls with the Senior Team.
• Work with subcontractors and the Business Development Manager on pricing.
• Support mobilisation activities as required.

Skills

Communication skills

Organisational skills

Attention to detail

Time management

Numeracy

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Purpose of the Job

To provide a comprehensive and flexible administrative support service to the Business Unit Leader and Business Development Manager.

Key Responsibilities

1. Ensuring business policies and processes are effectively communicated, and implemented within the Business Unit.
2. Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across the Business Unit.
3. Arrange all Contract Review Meetings throughout the year for all Contract Managers, Area General Managers and Business Unit Leaders
4. Completion of Business Unit Review Pack each month ahead of Business Unit Review
5. Management of all QHSE online reporting (to include Hazards, SmoWP, Audits)
6. Completion of Audit Schedule each year
7. Tracking of all holidays and sickness for Senior Management Team on behalf of Business Unit Leader
8. Ensure staffing structures on all contracts are updated when requested.
9. Adhoc event management upon request
10. Diary and Email Management for Business Unit Leader
11. Adhoc Travel arrangements for Business Unit Leader
12. Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
13. Promoting and maintaining the core Values of CBRE Managed Services.
14. Provision of guidance, advice, coaching and support to all other Business Unit Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.
15. Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.
16. Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential.
17. To assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process
18. Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit
19. To assist in the production of supporting Sales Literature, including (but not limited to), ITT, RFP, RFI and sales brochures
20. Arranging all sales calls with Senior Team members on an adhoc basis
21. Work with our Sub-contractors and Business Development Manager to ensure the best price for all sales opportunities
22. Support of Mobilisation as and when required

Accountabilities

1. Reporting to a CBRE Managed Services Business Unit Leader
2. Accountable day to day to supporting the Business Development Manager
3. Accountability to the CBRE Managed Services functional heads, as appropriate.

Key Skills

1. Good knowledge of Business Unit and wider CBRE
2. Strong communication skills, both verbally and written
3. Provide accurate administration of all paperwork generated at Office level
4. Highly efficient in the use of Microsoft Outlook, Excel and Word
5. Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities
6. Find and obtain information and documents quickly
7. Strong numeracy skills.
8. Excellent attention to detail
9. Quickly learn about new in-house systems