Business Unit Sales Coordinator

CBRE Local UK; Greater London; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

None

Job summary

CBRE Managed Services is seeking a proactive Administrative Coordinator to support the Business Unit Leader and Business Development Manager with comprehensive admin tasks, policy communication, and coordination of meetings.

You will manage calendars, travel, reporting, audits, and liaise with other managers to ensure efficient operations and adherence to health and safety policies within the London-based team.

Qualifications

• Proven ability to provide comprehensive administrative support in a busy office.
• Strong written and verbal communication skills.
• Experience in coordinating meetings and managing calendars.

Responsibilities

• Provide comprehensive administrative support to the Business Unit Leader and Business Development Manager.
• Communicate policies and ensure adoption within the Business Unit.
• Arrange all Contract Review Meetings for relevant managers and leaders.
• Prepare monthly Business Unit Review Packs ahead of reviews.
• Manage QHSE online reporting, audits, and hazard tracking.
• Track holidays and sickness for senior management.
• Coordinate travel arrangements and diary management for the Business Unit Leader.
• Support sales opportunities and assist in production of sales literature.

Skills

Strong communication

Numeracy

Attention to detail

Time management

Administrative support

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Purpose of the Job

To provide a comprehensive and flexible administrative support service to the Business Unit Leader and Business Development Manager.

Key Responsibilities

1. Ensuring business policies and processes are effectively communicated, and implemented within the Business Unit.
2. Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across the Business Unit.
3. Arrange all Contract Review Meetings throughout the year for all Contract Managers, Area General Managers and Business Unit Leaders
4. Completion of Business Unit Review Pack each month ahead of Business Unit Review
5. Management of all QHSE online reporting (to include Hazards, SmoWP, Audits)
6. Completion of Audit Schedule each year
7. Tracking of all holidays and sickness for Senior Management Team on behalf of Business Unit Leader
8. Ensure staffing structures on all contracts are updated when requested.
9. Adhoc event management upon request
10. Diary and Email Management for Business Unit Leader
11. Adhoc Travel arrangements for Business Unit Leader
12. Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.
13. Promoting and maintaining the core Values of CBRE Managed Services.
14. Provision of guidance, advice, coaching and support to all other Business Unit Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.
15. Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.
16. Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential.
17. To assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process
18. Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit
19. To assist in the production of supporting Sales Literature, including (but not limited to), ITT, RFP, RFI and sales brochures
20. Arranging all sales calls with Senior Team members on an adhoc basis
21. Work with our Sub-contractors and Business Development Manager to ensure the best price for all sales opportunities
22. Support of Mobilisation as and when required

Accountabilities

1. Reporting to a CBRE Managed Services Business Unit Leader
2. Accountable day to day to supporting the Business Development Manager
3. Accountability to the CBRE Managed Services functional heads, as appropriate.

Key Skills

1. Good knowledge of Business Unit and wider CBRE
2. Strong communication skills, both verbally and written
3. Provide accurate administration of all paperwork generated at Office level
4. Highly efficient in the use of Microsoft Outlook, Excel and Word
5. Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities
6. Find and obtain information and documents quickly
7. Strong numeracy skills.
8. Excellent attention to detail
9. Quickly learn about new in-house systems