Business Support Minute Taker – EK

Carrington Blake Recruitment; Sefton; On-site; GBP 20,000 - 28,000; Full time

Job summary

Sefton Council is seeking an experienced Minute Taker for its office in Bootle. The role focuses on accurately recording meetings, producing clear minutes and maintaining organised records, with a strong emphasis on confidentiality and accuracy.

The successful candidate will demonstrate fast typing (65 WPM at 95% accuracy), excellent listening and writing skills, and proficient IT skills including Microsoft Office. Experience in PA or administrative roles in the public sector is preferred.

Qualifications

• Typing speed of 65 WPM with at least 95% accuracy, to be assessed at interview.
• Excellent written communication and listening skills.
• Strong IT skills with proficiency in Microsoft Office applications.
• Ability to work independently and meet deadlines and manage confidential information.

Responsibilities

• Attend meetings and accurately record discussions, decisions and actions.
• Produce clear, concise and professional meeting minutes.
• Ensure records are accurate, well-structured and completed within timescales.
• Maintain organised meeting documentation and administrative records.
• Use IT systems and Microsoft Office to prepare and manage documents.
• Demonstrate listening skills and attention to detail.
• Handle information professionally and maintain confidentiality where required.
• Provide general administrative and business support as necessary.

Skills

Typing speed 65 WPM

Excellent listening skills

Strong IT skills

Microsoft Office proficiency

Tools

Microsoft Office

Job description

Job Title: Minute Taker
Organisation: Sefton Council

Job Overview

Sefton Council is seeking an experienced and detail-oriented Minute Taker to join its team at Trinity Road, Bootle. The successful candidate will be responsible for accurately recording discussions, decisions and actions during meetings, producing clear, professional minutes and ensuring information is documented to a high standard. This role would suit an experienced administrator, minute taker, Personal Assistant (PA) or business support professional with excellent listening, typing and organisational skills. Candidates must demonstrate a typing speed of 65 words per minute (WPM) with a minimum of 95% accuracy, alongside strong IT skills and the ability to manage information efficiently.

Key Responsibilities

• Attend meetings and accurately record discussions, decisions and agreed actions.
• Produce clear, concise and professional meeting minutes.
• Ensure records are accurate, well-structured and completed within required timescales.
• Maintain organised meeting documentation and administrative records.
• Use IT systems and Microsoft Office applications to prepare and manage documents.
• Demonstrate excellent listening skills and attention to detail.
• Handle information professionally and maintain confidentiality where required.
• Provide general administrative and business support as necessary.

Essential Requirements

• Previous experience in minute-taking, administration, business support or a similar role.
• Typing speed of 65 WPM with at least 95% accuracy will be assessed within the interview
• Excellent written communication and listening skills.
• Strong IT skills, including proficiency in Microsoft Office.
• Excellent organisational skills and attention to detail.
• Ability to accurately record information and produce professional documentation.
• Ability to work independently and meet deadlines.

Ideal Candidate

The ideal candidate will be organised, reliable and highly accurate, with the ability to listen carefully, capture key information and produce professional minutes. Previous experience supporting formal meetings, committees or public sector teams would be advantageous.