Business Support Assistant - Finance

Northumbria Group.; Sunderland; Hybrid; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Generous annual leave

NHS Pension Scheme

Salary sacrifice car scheme

Job summary

North East and North Cumbria Integrated Care Board is seeking a motivated Business Support Assistant to provide efficient administrative services within the Corporate Services Team, aligned to the finance team. The role offers hybrid working, a supportive environment and opportunities for professional development within the NHS.

The post requires GCSEs in Maths and English and an NVQ Level 2 in Business Administration, with proficiency in MS Office and Excel for data tasks.

Qualifications

• Good standard of GCSE English and Maths.
• NVQ Level 2 in Business Administration or equivalent experience.
• Comfortable using Excel for routine data entry, data correction and basic analysis.

Responsibilities

• Provide admin support including diary management, reception duties, room bookings and meeting/event arrangements.
• Prepare and distribute meeting papers, and take clear notes or minutes.
• Respond to telephone, email and in-person enquiries and direct queries appropriately.
• Maintain databases, records and electronic filing, ensuring information is accurate and confidential.
• Carry out basic data analysis, totals, percentages and identify trends to support the finance team.

Skills

Excellent organisational skills

Strong communication

Attention to detail

Education

GCSE English and Maths

NVQ Level 2 in Business Administration

Tools

Microsoft Office

Excel

Job description

Are you passionate about health and social care and looking for a role that offers flexibility and growth? At North East and North Cumbria Integrated Care Board, we value work-life balance and offer a range of flexible working options, including hybrid working. Enjoy a supportive team environment, competitive salary, and opportunities for professional development.

Flexible Working Options: We understand the importance of work-life balance and offer a range of flexible working options, including part-time and job share. We encourage applicants to discuss their preferred working patterns during the interview process.

Hybrid Working: This role offers the opportunity for hybrid working, allowing you to split your time between our ICB offices and home. We aim to provide a supportive and adaptable working environment that meets the needs of our staff, service delivery and the patients within our Region.

• Competitive salary and pension scheme
• Opportunities for professional development and training
• Supportive team environment
• Enhanced work-life balance through flexible and hybrid working arrangements
• Employee Benefits – Salary Sacrifice Schemes such as Lease Cars, Home Electronics, Cycle to Work

Job overview

An exciting opportunity has arisen within the North East and North Cumbria Integrated Care Board's Corporate Services Team. We are looking for an organised, adaptable and enthusiastic Business Support Assistant to provide an effective and efficient administrative service within the organisation; aligned to the finance team. This is a varied role in which you will help ensure the smooth running of the service by working collaboratively with colleagues across the ICB and meeting deadlines within a busy and changing workload within the All Age Continuing Care Finance Team.

Applicants should have a good standard of education, including mathematics and English at GCSE level or equivalent, together with an NVQ Level 2 qualification in Business Administration or equivalent business support experience. Applicants should also be comfortable using Excel for routine data entry, data correction and basic analysis, with good attention to detail and accuracy.

Main duties of the job

Provide a range of administrative support, including diary management, correspondence, printing, reception duties, room bookings and meeting or event arrangements.

Prepare and distribute meeting papers, and take clear and accurate notes or minutes.

Respond to telephone, email and in-person enquiries, take accurate messages and direct queries appropriately.

• Maintain databases, team records and electronic filing systems, ensuring information is accurate, accessible and handled confidentially.
• Check data for inconsistent information, make routine corrections.
• Carry out basic analysis of information, including totals, percentages, simple comparisons and identifying trends or exceptions.
• Produce clear routine summaries, tables and charts to support monitoring, reporting and decision-making.
• Plan and prioritise your own workload, using initiative and judgement to resolve routine issues and meet agreed timescales.
• Build effective working relationships with colleagues, healthcare organisations, stakeholders, patients, carers and members of the public.
• Support the induction and training of new team members and undertake other appropriate duties as service priorities evolve.
• The role will be supported with training, and further development is offered through the regional Boost training Platform.

Working for our organisation

Our Integrated Care Board (ICB) is the largest in the country.

The ICB is responsible for ensuring that high quality and safe health services are accessible to all of our communities. It has a wide range of functions, including; promoting integration of health and care services, improving peoples health and well-being, reducing health inequalities.

With a £6.6 billion budget and a workforce of 170,000 people across the North East and North Cumbria. As well as strategic functions, ICB staff also work at place level with local health and wellbeing boards in each of our 14 local authority areas. These teams also work alongside our 67 primary care networks which are groups of local GP practices, social care teams and other community- based area providers.

The ICB works with our Provider Collaborative too, this includes the 11 NHS Foundation Trusts in the region, to deliver our shared priorities.

Detailed job description and main responsibilities

You will be a confident communicator with strong organisational, customer service and IT skills, including a good working knowledge of Microsoft Office. You will be able to work independently within established policies and procedures, use initiative when responding to enquiries, handle confidential and sensitive information appropriately, and remain calm when priorities compete. The post will also involve regular use of Microsoft Excel to enter, maintain and check information, correct data quality issues and carry out basic analysis to support the finance team.

In addition to a rewarding role supporting services for local communities, employees can benefit from a comprehensive NHS employment package, subject to individual eligibility and the organisation’s policies.

• Generous paid annual leave: Agenda for Change employees receive annual leave plus bank holidays, with entitlement increasing through recognised NHS service.
• NHS Pension Scheme: Eligible employees can join a valuable defined benefit occupational pension scheme, supported by employer and employee contributions.
• Salary sacrifice car scheme: Eligible employees may have access to a car leasing scheme through salary sacrifice, in accordance with the scheme’s terms and organisational arrangements.

Qualifications

• A working knowledge of MS Office suite (including Word, Excel, PowerPoint, Outlook).
• A good standard of data entry, keyboard skill/recording information with speed and accuracy.
• Good level listening, organisational and numeracy skills.
• Ability to work within a clear policy of confidentiality.
• Minute/note taking experience.
• A good standard of secondary education to GCSE level or equivalent incl. mathematics and English
• Experience of working in an NHS or healthcare administrative environment
• Working towards NVQ level 3 Business Administration qualification or equivalent qualification/experience.
• ECDL
• Formal minute taking experience

The use of Artificial Intelligence: Whilst the ICB are a highly innovative organisation, the use of Third Party Artificial Intelligence (AI) presents a risk to the integrity of our Recruitment & Selection processes. If you use AI, and it poses a riskto the integrity your individual recruitment process, we may withdraw your application at any stage of the process.

UKVI Sponsorship: Please note that North East and North Cumbria ICB do nothold a UKVI sponsorship license. Therefore, we are unable to proceed with applications that require sponsorship.

Reasonable Adjustments: If you require any reasonable adjustments to attend interview please make the recruitment team aware as soon as possible by calling our HR Recruitment Team on 0191 203 1415 option 2.

Fit & Proper Person Regulations: Applicants who meet the Fit and Proper Person Requirements (FPPR) will require additional pre-employment checks in line with CQC and NHS England statutory guidance.