Office Administrator & Personal Assistant

JR United Kingdom; Weybridge; On-site; GBP 34,000 - 35,000; Full time

Job summary

An upmarket global real estate agency is seeking an Office Administrator & Personal Assistant to support their busy sales team in Weybridge. This role is ideal for an organized and self-motivated individual with a keen eye for detail. You will manage daily office operations, ensure compliance with company standards, and assist with property marketing processes. This dynamic position offers the opportunity to work in a fast-paced environment while providing first-class service. Join a renowned agency that values enthusiasm and a can-do attitude, and be part of a team that thrives on collaboration and excellence.

Benefits

25 Days Holiday Plus Bank Holidays

Christmas and New Year Off

Pension

Private Health Insurance (Post-Probation)

Life Assurance

Discount Portal

Qualifications

• 1 year of experience in property administration required.
• Strong administration and organizational skills essential.

Responsibilities

• Manage daily office operations and support the sales team.
• Handle sensitive information and manage enquiries as first contact.

Skills

Property Administration

Strong Administration Skills

Communication Skills

Multi-tasking

Attention to Detail

Education

1 Year Experience in Property Administration

PA Experience

Tools

Reapit

FluxPro

Job description

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Office Administrator & Personal Assistant, Weybridge

Client: Property Personnel

Location: Weybridge, United Kingdom

Job Category: Other

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EU work permit required:

Yes

Job Views:

4

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

Office Administrator & Personal Assistant to Head of Office and Region

Weybridge, Surrey

Our client is an upmarket, global real estate agency with an enviable reputation and an international network of offices. They are currently recruiting for an Office Coordinator & PA to join their busy sales team in Weybridge.

Your role will include managing the daily running of the office to ensure the sales team can operate at their best, providing the first-class service for which our client is renowned.

This is a varied role suited for someone who is organized, self-motivated, with exceptional attention to detail. Candidates should have at least 1 year of experience in property administration and be able to work effectively both independently and in a team.

Our client seeks an enthusiastic individual with a can-do attitude who is not afraid to get involved in various projects. If this sounds like you, please get in touch today!

Responsibilities include:

• Handling sensitive information confidentially
• Being a key contact between the office, regional coordinator, and support departments
• Managing all enquiries as the first point of contact
• Ensuring office compliance with company standards and audit targets
• Managing property marketing processes, including ordering photos and floorplans, updating CRM (Reapit), creating brochures, and engaging on social media
• Recording staff sickness, timesheets, and holidays
• Issuing sales invoices, processing supplier invoices, and managing petty cash
• Supporting diary management for the team
• Preparing agendas and minutes for weekly sales meetings
• Assisting with planning and delivering local events
• Onboarding new starters
• Ensuring compliance with signed terms of business, preparing agency agreements, and liaising with compliance teams
• Adhering to ISO, anti-money laundering, health and safety policies, and the company code of conduct

Personal requirements:

• At least 1 year of property administration experience
• Strong administration skills
• PA experience is advantageous
• Confident with Reapit and FluxPro
• Experience working with high-net-worth individuals
• Ability to multi-task effectively
• Excellent written and verbal communication skills
• Ability to work well in fast-paced environments both independently and as part of a team
• Strong organizational skills
• Excellent telephone manner

The salary for this role ranges between £34,000 and £35,000, plus a discretionary annual bonus. Benefits include 25 days holiday plus bank holidays, Christmas and New Year off, pension, private health insurance (post-probation), life assurance, discount portal, and more!