Office Administrator & Personal Assistant

Property Personnel; Weybridge; On-site; GBP 34,000 - 35,000; Full time

Job summary

An established industry player is seeking an Office Administrator & Personal Assistant to support their dynamic sales team in Weybridge. This role offers an exciting opportunity to manage daily office operations, ensuring a seamless workflow and exceptional service delivery. You will be involved in various tasks, from managing property marketing processes to supporting diary management and onboarding new starters. If you are organized, self-motivated, and thrive in a fast-paced environment, this position could be the perfect fit for you. Join a reputable global real estate agency and make a significant impact in your role!

Benefits

25 days holiday plus bank holidays

Christmas and New Year leave

Pension

Private health insurance (post-probation)

Life assurance

Discount portal

Qualifications

• Minimum 1 year of property administration experience required.
• Strong administrative skills and ability to multitask effectively.

Responsibilities

• Manage daily office operations and support the sales team.
• Handle sensitive information and serve as a key contact for inquiries.

Skills

Administrative Skills

Communication Skills

Multitasking

Attention to Detail

Customer Service

Education

Property Administration Experience

Tools

Reapit

FluxPro

Job description

Office Administrator & Personal Assistant

This range is provided by Property Personnel. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Property Personnel

Office Administrator & Personal Assistant to Head of Office and Region

Weybridge, Surrey

Our client is an upmarket, global real estate agency with an enviable reputation and an international network of offices. They are currently recruiting for an Office Coordinator & PA to join their busy sales team in Weybridge.

Your role will include managing the daily running of the office to ensure the sales team operates at their optimal level, providing customers with the first-class service the company is renowned for.

This is a varied role suited for someone who is organised, self-motivated, with exceptional attention to detail. To be considered, you should have at least 1 year of experience in a property administration role and be able to work effectively both independently and within a team.

Our client seeks an enthusiastic individual with a can-do approach who isn’t afraid to get involved in various projects. If this describes you, please get in touch today!

Responsibilities include:

• Handling sensitive information with confidentiality
• Being a key contact between the office, regional coordinator, and support departments, vital for office success
• Serving as the first point of contact for inquiries
• Ensuring office compliance with company standards and audit targets
• Managing property marketing processes, including ordering photos and floorplans, updating CRM (Reapit), creating brochures, and engaging on social media
• Recording staff sickness, timesheets, and holidays
• Issuing sales invoices, processing supplier invoices, and managing petty cash
• Supporting diary management for the team
• Preparing agendas and minutes for weekly sales meetings
• Assisting in planning and executing local events
• Onboarding new starters
• Ensuring file compliance, preparing agency agreements, and liaising with compliance teams
• Adhering to ISO, anti-money laundering, health and safety policies, and the company code of conduct

Personal specifications:

• Minimum 1 year of property administration experience
• Strong administrative skills — essential
• PA experience is advantageous
• Proficient with Reapit and FluxPro
• Experience working with high-net-worth individuals
• Ability to multitask effectively
• Excellent written and verbal communication skills
• Capability to work efficiently in a fast-paced environment, independently and as part of a team
• Strong organisational skills
• Excellent telephone manner

The salary ranges from £34,000 to £35,000, plus a discretionary annual bonus. Benefits include 25 days holiday plus bank holidays, Christmas and New Year leave, pension, private health insurance (post-probation), life assurance, discount portal, and more!

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative