Business Support Administrator - Guildford & Woking

HCRG Care Group; Woking; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

Group pension

My Reward Hub discounts

Wages accessed on-demand

Job summary

HCRG Care Group in Woking is seeking a Business Support Administrator to join our Surrey Child and Family Health Services team. The role is based in the office, with training provided on our systems and processes, supporting families, carers and professionals by phone, email and post.

You will work as part of the Single Point of Access team, handling administrative tasks, data updates and appointment coordination with a focus on confidentiality and quality service.

Qualifications

• Good general education to at least GCSE level, including Maths and English.
• High levels of computer literacy – MS Office: Outlook, Word, Excel.

Responsibilities

• Provide an excellent experience for everyone contacting our Service.
• Respond to telephone calls, emails and letters from GPs, service users, carers and partner organisations, ensuring they receive a helpful, timely and professional response.
• Data cleansing, booking and rescheduling appointments, issuing correspondence, maintaining and updating databases and clinic templates, handling incoming and outgoing post, ordering stock, and distributing information.

Skills

Communication skills

Telephone manner

Discretion

Planning

Organisational skills

Data entry

Data handling

Education

GCSE Maths

GCSE English

Tools

Microsoft Office

Outlook

Word

Excel

Job description

The following content displays a map of the jobs location - Woking

Business Support Administrator - Guildford & Woking

Job Reference HCRGCG/TP/24475/20694

Number of Positions:

2

Contract Type:

Permanent - Full or Part Time

Starting Salary £24,853 (FTE)

Weekly contracted hours:

37.5

Location:

Woking

Closing Date:

11/10/2026

Job Category:

Service type:

HCRG - Children's Services

Business Unit:

HCRG - Surrey 0-19

Job Introduction

Business Support Administrator

You will join a supportive and welcoming Business Support team supporting our Surrey Child and Family Health Services. You will work closely with clinical and operational colleagues, be fully trained in our systems and processes, and be supported to develop your skills and progress your career.

You will have access to:

• A starting salary from £24,853 FTE with access to our group pension
• Free tea, coffee and milk at your base location
• Membership of My Reward Hub, giving you access to discounts on everyday purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
• Access to your wages as you earn them to help cover life’s emergencies and avoid overdraft fees or high interest rates
• Online and face to face help with your mental and physical wellbeing, from healthy recipes and activity challenges through to post-trauma support, legal, debt and life management help, as well as career coaching and counselling
• Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our ‘Outstanding’ learning and development team, The Learning Enterprise
• An open and just culture where you are encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care, backed up by at least £100,000 of ringfenced innovation funding each year

We are currently looking for aBusiness Support Administrator on a permanent basis working in Woking.

This role will initially be fully office based and easily accessible via car or public transport with free parking

Working closely with clinical and operational colleagues you will receive training on our systems and processes. You will be a key part of our Single Point of Access (SPA), providing a professional and caring service to families, carers and professionals contacting us by phone, email and post. Full training will be provided for the position.

The service operates from 9am to 5pm, Monday to Friday

Responsibilities of the role:

• Provide an excellent experience for everyone contacting our Service.
• Respond to telephone calls, emails and letters from GPs, service users, carers and partner organisations, ensuring they receive a helpful, timely and professional response.
• Your role will also include a range of wider administrative and organisational tasks. These will include data cleansing, booking and rescheduling appointments, issuing correspondence, maintaining and updating databases and clinic templates, handling incoming and outgoing post, ordering stock, and distributing information.

What we are looking for:

• Good general education to at least GCSE level or equivalent, including Maths and English
• High levels of computer literacy – to include a good working knowledge of Microsoft Office packages including Outlook, Word, Excel.
• Effective interpersonal and communication skills, both verbal and written
• Good telephone manner
• Ability to work with discretion, sensitivity and maintain confidentiality
• Good planning and organisational skills and ability to meet deadlines
• Ability to prioritise and manage workload in busy environment
• Knowledge of clinical systems or databases
• Administrative experience in a busy, customer facing environment

About the Company

We change lives by transforming health and care. Established in 2006, we are one of the UK's leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency, and improved outcomes . We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year, guided by our simple values: we care, we think, we do . We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We're a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone . While it doesn't happen often, sometimes a role is very popular and we'll need to close it earlier than the date we've shown here. If you're keen to join our team , we'd love to hear from you. As you'd expect, safeguarding and protecting the children, young people and vulnerable adults that we work with is of the utmost importance so we have policies and procedures in place to promote safeguarding and safer working practices and everyone who joins the team is subject to a safer recruitment process, including the disclosure of criminal records and vetting checks.