Business & Operations Coordinator - Path to Executive Manager

Diversifying.io; Wolverhampton; On-site; GBP 25,000 - 36,000; Full time

Benefits offered by this job

Company pension

Free on-site parking

Job summary

International Insignia is seeking a Business Coordinator to work directly with the Managing Director. This role isn’t a traditional PA; you’ll coordinate across customers, suppliers, purchasing, projects and internal teams, bringing structure, prioritising tasks and following through on actions.

The MD is entrepreneurial and you will help turn ideas into concrete actions, tracking progress with clear owners and deadlines. Office-based role with opportunities to develop within the business.

Qualifications

• Experience in business support, executive support, project coordination or similar roles.
• Excellent organisation and prioritisation skills.
• Strong written and verbal communication.
• Confidence dealing with customers and suppliers.
• Good numerical ability with pricing / costings.
• Strong MS Office skills, particularly Outlook and Excel.
• Ability to learn new software quickly.
• High attention to detail and personal responsibility.
• Experience with purchasing, stock / inventory, manufacturing, ecommerce, ERP / CRM systems, Monday.com, international suppliers or AI tools would be useful but isn't essential.
• Industry experience isn't required. We're more interested in how quickly you can learn.

Responsibilities

• Help manage and prioritise the MD's inbox, actions and workload.
• Identify what's urgent, what can wait and what can be dealt with independently.
• Draft and respond to emails where appropriate.
• Keep track of decisions, actions and outstanding matters.
• Prepare customer quotations using established costing methods.
• Research previous orders, prices and products.
• Communicate with UK and international suppliers.
• Request and chase prices, production information and delivery dates.
• Raise and track purchase orders through to delivery.
• Keep Sales and Operations updated on incoming stock and changing dates.
• Turn discussions and ideas into clear actions, owners and deadlines.
• Maintain projects and actions using Monday.com.
• Follow up colleagues and suppliers to ensure actions are completed.
• Identify problems, blockers and loose ends before they become bigger issues.
• Help document processes and business knowledge.
• Identify opportunities to simplify, automate or improve how we work.
• Support the introduction of new order, stock and business systems.

Skills

Organisation

Prioritisation

Email drafting

Communication

Problem solving

Independence

Initiative

Learning quickly

Microsoft Office

Monday.com

Tools

Monday.com

Excel

CRM software

ERP systems

Job description

International Insignia is seeking a Business Coordinator to work directly with the Managing Director. This role isn’t a traditional PA; you’ll coordinate across customers, suppliers, purchasing, projects and internal teams, bringing structure, prioritising tasks and following through on actions.

The MD is entrepreneurial and you will help turn ideas into concrete actions, tracking progress with clear owners and deadlines. Office-based role with opportunities to develop within the business.