Business Coordinator - Belfast

BBC; Belfast City District; On-site; GBP 31,000 - 36,000; Full time

Job summary

BBC News NI in Belfast is seeking a Business Coordinator to deliver comprehensive business support to managers and team leaders. You will handle diary management, payment processing, training coordination, and help optimise cross-team systems.

The role offers the chance to work in a busy newsroom, gain insight into newsroom operations, collaborate with colleagues across departments, and develop strong organisational and analytical skills.

Qualifications

• Experience in administration, MI reports, and diary management.
• Ability to handle confidential information and complex data.
• Experience with cross-team communication and stakeholder engagement.

Responsibilities

• Assist projects and working groups by providing general administration services, analytics reports and tracking outputs.
• Support effective communication across the business by helping to cascade information and collaborating with divisional specialists to provide general policy guidance and advice.
• Monitor and report on mandatory training and support other people-related administrative activities as required.
• Provide business support services, including diary assistance, travel logistics, coordination of meetings, and managing onboarding and offboarding activities for staff and freelancers.
• Carry out delegated business administrative tasks, including raising IT support requests and supporting risk management and data protection processes. Support financial and planning activities, including monitoring finance performance against budget, producing relevant management information, raising purchase orders, processing contributor payments and supporting freelancer bookings.

Skills

Organised

Communication

Analytical skills

Initiative

MS Office

Tools

SAP

Job description

JOB DETAILS

JOB BAND: C

CONTRACT TYPE: Permanent, Full-time

DEPARTMENT: BBC News NI

LOCATION: Belfast, Broadcasting

PROPOSED SALARY RANGE: £31,000 - £36,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application – though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage.

PURPOSE OF THE ROLE

Working in the News and Current Affairs Team, the primary objective of the Business Coordinator role is to provide comprehensive business support to managers and team leaders. The role will be responsible for a broad range of administrative tasks, including diary management, payment processing, co-ordinating training initiatives, and driving the optimisation of cross-team operational systems.

WHY JOIN THE TEAM

Join a team at the heart of a busy newsroom, helping to support the people, processes and planning that enable journalism to happen every day. You'll work with colleagues across a range of areas, gain insight into how a modern newsroom operates, and have opportunities to build valuable skills and experience. It's a varied role where your contribution matters and where you can learn, grow and make an impact.

Your Key Responsibilities And Impact

• Assist projects and working groups by providing general administration services, analytics reports and tracking outputs.
• Support effective communication across the business by helping to cascade information and collaborating with divisional specialists to provide general policy guidance and advice.
• Monitor and report on mandatory training and support other people-related administrative activities as required.
• Provide business support services, including diary assistance, travel logistics, coordination of meetings, and managing onboarding and offboarding activities for staff and freelancers.
• Carry out delegated business administrative tasks, including raising IT support requests and supporting risk management and data protection processes. Support financial and planning activities, including monitoring finance performance against budget, producing relevant management information, raising purchase orders, processing contributor payments and supporting freelancer bookings.

Essential Criteria

YOUR SKILLS AND EXPERIENCE

• Organised, with ability to prioritise own workload effectively, coordinating activities and conflicting demands to ensure that tight deadlines are met.
• Demonstrate excellent communications skills and the ability to influence a range of stakeholders at all levels.
• Strong analytical skills, including experience of gathering, analysing and collating complex and confidential information, and producing management information (MI) reports.
• Ability to work with limited supervision, using initiative to resolve problems and adapt to continually changing business needs.
• Strong IT skills, including experience of Microsoft Office applications, particularly Excel, and the ability to learn new systems.

Desirable

• Experience of providing administrative support within a large or complex organisation,
• Business and finance skills, including the ability to prepare, manage and/or monitor budgets and resource plans.
• Working knowledge of SAP or similar business systems.
• Experience of working with colleagues across a wide range of roles and levels of seniority, including remote teams.
• Interest in news and current affairs, or experience within the media sector.

Disclaimer

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

Before your start date, you may need to disclose any unspent convictions or police charges, in line with our Recruitment policy. This allows us to discuss any support you may need and assess any risks. Failure to disclose may result in the withdrawal of your offer.

Redeployment

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.